Administrative Assistant - Fuel Operations

The Administrative Assistant – Fuel Operations provides administrative and operational support for airport fueling and GSE fuel activities. This role supports fuel ticket processing, fuel reconciliation, payroll/timekeeping, administrative support for the GSE Manager and fuel operations leadership, and airport badging compliance.

• Enter, review, and verify Aircraft and GSE fuel tickets for accuracy
• Perform daily and monthly fuel reconciliations (aircraft and GSE)
• Research, track, and document fuel variances
• Support fuel and GSE fuel reporting and administrative tracking
• Provide direct administrative support to the GSE Manager
• Maintain GSE-related administrative records, logs, and documentation
• Update and correct employee time records in Kronos
• Track attendance issues, missed punches, and shift trades
• Assist with purchase requisitions, cost tracking, and administrative coding
• Ensure employee airport badging is maintained, tracked, and not expired
• Coordinate badging renewals, replacements, and required documentation
• Maintain organized administrative, payroll fuel, and compliance records
• Assist with new-hire paperwork and onboarding documentation
• Support managers, fuel operations staff, GSE personnel, customers, and suppliers
• Perform general office and administrative duties as assigned

• High school diploma or GED required
• 1–2 years of experience in administrative, payroll, accounting, fuel operations, GSE support, or airport badging preferred
• Proficient in Microsoft Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Ability to handle confidential and sensitive information
• Strong written and verbal communication skills
• Must be at least 18 years of age
• High level of professionalism required due to regular correspondence with external customers, employees, airport authorities, vendors, and internal peers
• Ability to pass a drug screen and background check
• Ability to lift up to 35 lbs

Menzies Aviation is a committed equal opportunity employer and encourages applications from suitably qualified and eligible applicants, regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented, where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may utilize various resources to assess your skills and experience in relation to the role. Please feel free to contact the recruiter below if there are any reasonable adjustments to our process that you would like us to consider. As part of our recruitment process, we will always consider how candidates fit with our values, which you can learn more about here.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.