Grant Accountant​/Grant Accountant II

Overview

Under general direction of the Financial Reporting Supervisor, the Grant Accountant performs accounting within the Fiscal Services division; produces timely and accurate financial reports; and maintains the City’s financial and accounting records for federal, state, and other grant awards. Responsibilities include preparing drawdowns; maintaining complete grant records and supporting documentation; ensuring compliance with applicable laws, regulations, and grantor requirements; and assisting with annual audit support related to the Schedule of Expenditures of Federal Awards (SEFA) and state financial assistance.

• Manage the City’s portfolio of grants from award setup through closeout, including maintaining grant files, award terms, budgets, match requirements, and reporting calendars.
• Prepare grant reimbursement requests/drawdowns; maintain supporting schedules and reports for all state and federal grants.
• Reconcile grant-related subsidiary records and bank activity to the general ledger; research discrepancies and prepare adjusting entries as needed.
• Perform month- and quarter-end processing for grant funds, including closing account periods and distributing reports to departments.
• Coordinate with departments to ensure allowability, allocability, and proper coding of grant expenditures, including payroll allocations, procurement documentation, and capital/operating distinctions consistent with City standards.
• Participate in annual accounting activities by preparing audit lead schedules, providing SEFA support, responding to auditor inquiries, and maintaining audit-ready documentation.
• Assist with regular accounting duties within Financial Reporting as time permits.
• Ensure compliance impacts related to grant-funded debt projects, as assigned.
• Support development, maintenance, and continuous improvement of accounting policies, procedures, and internal controls for grants to ensure an integrated system and compliance with applicable laws and regulations.
• Recommend process improvements, goals, and priorities for grant accounting activities to enhance the City’s financial reporting services.
• Provide training and technical assistance to departments on grant financial requirements; perform lead/supervisory duties when assigned (prioritizing, assigning, reviewing work; evaluating performance; training; coordinating deliverables).
• Perform other related duties as assigned.

Required:

• Bachelor’s Degree in accounting or a related field and two (2) years progressively responsible accounting experience, or an equivalent combination of education and experience.
• Knowledge of GAAS and/or fund accounting.
• Demonstrated customer service orientation; continuous improvement mindset; teamwork focus; self-starter; professional attitude; strong organization, detail orientation, problem solving, and written/oral communication skills.

Preferred:

• CPA eligibility or progress strongly preferred.
• Municipal/governmental accounting experience.
• Experience with grant accounting, SEFA preparation, and federal/state grant compliance.

Required:

• Bachelor’s Degree in accounting or a related field and four (4) years progressively responsible accounting experience, or an equivalent combination of education and experience.
• Knowledge of GAAS and/or fund accounting; capital and construction accounting knowledge.
• Demonstrated customer service orientation; continuous improvement mindset; teamwork focus; self-starter; professional attitude; strong organization, detail orientation, problem solving, and written/oral communication skills.

Preferred:

• Five (5) years progressively responsible professional accounting experience, including three (3) years municipal/governmental accounting.
• CPA eligibility or progress strongly preferred
• Extensive experience with grant portfolio management, federal cost principles (e.g., 2 CFR Part 200), SEFA, and grantor reporting systems.

Position posted until filled or closing date.