Executive Assistant

## Executive Assistant Apply:
College Station, TX:
Full time:
Posted 2 Days Ago:
R-097607
** Job Title
** Executive Assistant
** Agency
* * Texas A&M Agrilife Research
** Department
* * Institute for Advancing Health through Agriculture-Project Management
** Proposed Minimum Salary
** Commensurate
* * Job Location
** College Station, Texas
** Job Type
** Staff
* * Job Description**#
** Job Description
** Who We Are The Texas A&M Agri Life Institute for Advancing Health Through Agriculture, IHA, is the world’s first academic institute to bring together precision nutrition, responsive agriculture, and social and behavioral research to reduce diet-related chronic disease in a way that supports producers and the environment.  What We Want The Executive Assistant II will promote the success of the Institute for Advancing Health Through Agriculture, IHA, by providing executive level administrative support, including special events, projects, initiatives, and programs.

This position provides support for the IHA Director and leadership team as needed and includes the exercise of discretion and independent judgement with respect to matters of significance.  #
** Essential Duties/Tasks
*** Coordinates administrative support functions including calendar management; pro-actively monitors IHA leadership’s calendar for completion and accuracy.
* Acts as lead administrative support for the IHA; may supervise and/or direct other administrative staff and student workers. Serves as back-up for IHA’s front desk.
* Plans and coordinates administrative activities and services including scheduling meetings, developing itineraries, reviewing agendas, record-keeping, and report preparation. Drafts and manages correspondence and communications.
* Conducts research for and briefs the Director prior to meetings and events.
* Coordinates with the IHA business office to arrange travel for the Director; assists the business office in preparing travel reports and travel reimbursements for the Director.
* Compiles reports, maintains records and other documents. Evaluates documents submitted for administrator’s signature. Provides support for long-range planning and scheduling activities.
* Represents the IHA with professionalism; interacts with guests and stakeholders, providing customer service and addressing needs in a timely manner.
* Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions; participates in the resolution of operating problems under the direction of the Associate Director for Operations.
* Formulates, interprets, and implements policies, rules, and regulations. Monitors compliance with policies and procedures. Makes recommendations for process improvements, administrative changes, or new initiatives to the Associate Director of Operations.
* Makes arrangements for distinguished visitors. Serves as liaison and point of contact for the Director.
* Coordinates and monitors action items for the Director. Works collaboratively with IHA staff to support the unit as a whole.
* Identifies and recommends improvements for administrative procedures and makes evaluative judgments in implementing changes.
* Assists in the resolution of complex, highly sensitive, and confidential administrative matters. Exercises discretion and independent judgment with respect to matters of significance.
* Other duties as assigned.#
** Qualifications
* *** Required

Education and Experience:

*** Bachelor’s degree in applicable field or equivalent combination of education and experience.
* Four (4) years of related experience.
** Preferred

Education and Experience:

*** Eight (8) years of experience in office administration.
* Experience supporting a high-level executive.
* Experience working within the Texas A&M University…