Business Coordinator II

## Business Coordinator IIApplylocations:
College Station, TXtime type:
Full time posted on:
Posted 2 Days Agojob requisition :
R-095656
** Job Title
** Business Coordinator II
** Agency
* * Texas A&M Agrilife Extension Service
** Department
* * 4-H Youth Development
** Proposed Minimum Salary**$5,085.96 monthly
** Job Location
** College Station, Texas
** Job Type
** Staff
* * Job Description**#
** About Texas 4-H
** Texas 4-H is the largest youth development organization in the state, welcoming young people ages 8 to 18 and serving over 500,000 members each year. With roots dating back to 1908, Texas 4-H empowers youth through a wide range of hands-on learning experiences, leadership opportunities, and community involvement. Whether in urban centers or rural communities, Texas 4-H provides projects and programs designed to match every interest—including agriculture and livestock, STEM, healthy living, leadership, and natural resources.

From robotics to food science, fashion to photography, Texas 4-H helps kids and teens explore new passions, develop practical life skills, and connect with caring mentors. Supported by the Texas A&M Agri Life Extension Service and dedicated volunteers, Texas 4-H encourages youth to become confident, capable leaders who give back to their communities. With a proud history and a commitment to innovation, Texas 4-H continues to inspire and nurture generations of Texans.#

** Position Information
** The Business Coordinator II provides comprehensive administrative, financial, and operational support for the Texas 4-H Youth Development Program, with primary responsibility for coordinating business functions related to the Prairie View Cooperative Extension Program (PVCEP), Formsite administration, inventory management, and web support.
** Responsibilities
* *** Business Office:
*** Actively monitors aged invoices and declined transactions and conducts appropriate follow-up to ensure outstanding payments are collected in a timely manner.
* Creates invoices in iPay and works with A/R Coordinator to follow up on payments received.
* Obtains signature and processes all county transfers for State approval.
* Monitors and processes all county waivers at state level.
* Develops the Gold Star quotas for district offices using the current enrollment and distributes the Gold Star award packets.
* Runs enrollment reports for the Texas 4-H Program Director and/or when requested.
* Ensures that group enrollment report deadlines are communicated and met by district specialists, and assists with processing as needed.
* Assists A/P coordinator with vendor set-up and monitoring the set-up process in Aggie Buy.
* Assists A/P coordinator with account reconciliation when needed.
* Logs checks for A/R coordinator when needed.
* Serves as a backup to other business office positions when needed.
** Prairie View Cooperative Extension Program (PVCEP):
*** Serves as the primary business office liaison for Prairie View 4-H Clubs, ensuring clear communication and coordination between clubs and administrative units.
* Monitors and processes Prairie View county waivers in accordance with established policies and procedures.
* Maintains accurate records by logging and tracking all approved enrollments.
* Develops and distributes annual invoice to Prairie View in a timely manner.
* Monitors invoice activity, ensuring accuracy, proper documentation, and timely reconciliation of payments.
** Formsite:
*** Serves as contact for state and district faculty and staff members relating to forms and formsite.
* Monitors Formsite account for space allotments and payment.
* Works with business office team members to maintain and update submission forms for the State 4-H Business Office.
** Inventory:
*** Maintains accurate and up-to-date inventory records for all departmental assets.
* Creates preliminary Fixed assets when new items are purchased.
* Manages inventory levels by monitoring usage, identifying discrepancies, and reconciling records.
* Prepares and certifies official inventory lists in accordance with institutional or regulatory requirements.
* Identifies surplus, obsolete, or unused items and coordinates proper disposition or redistribution.
* Ensures surplus processes are completed in compliance with applicable policies and procedures.
* Collaborates with staff to track asset movement and ensure accountability across the department.
* Maintains documentation and reporting related to inventory status, updates, and surplus actions.
** Texas 4-H Website:
*** Serves as a…