Office Manager

The Office Manager ensures the smooth, day-to-day standardized operation of the company’s office and shared workspace at our state of the art a solar module manufacturing operation. Reporting to the Plant Manager, this role owns overall coordination of office, relevant vendor and supplier relationships, office supplies and equipment, the reception and front-desk experience, and administrative support to the broader team, and supervises the Receptionist.

The Office Manager partners with Operations Teams, Human Resources, Finance, and Environmental Health & Safety (EHS) to keep the workplace organized, safe, well-stocked, and welcoming. This is a hands-on, fast paced, on-site role well suited to an organized, service-oriented professional.

• Oversee day-to-day office and reception operations and upkeep of the office and shared spaces
• Coordinate office and general area improvements and repairs with facility manager.
• Support office access, seating, and space planning in partnership with the onsite teams.
• Ensure common areas, conference rooms, and breakrooms are standardized, organized, stocked, and functional in line with our LEAN Operations standards
• Work to standardize all areas and procedures in alignment with our LEAN Operating system principles, including 5S, visual workplace and standard work.
• Support workplace safety in partnership with EHS, including supplies and basic compliance.
• Manage relevant relationships with office and general support related vendors.
• Order and track office supplies, relevant equipment.
• Evaluate vendors for cost, quality, and service, and recommend changes as needed.
• Collaborate with the Operations Team Managers to ensure staff have a safe, collaborative and welcoming office environment to work in.

• Supervise the Receptionist, providing direction, coaching, scheduling, and performance feedback.
• Oversee the front-desk and reception experience for employees, candidates, and guests.
• Manage incoming and outgoing mail.
• Provide administrative support such as scheduling, travel coordination, and document preparation.
• Maintain office records, directories, and shared calendars.
• Provide administrative support to leadership as needed.
• Develop presentations and reports
• Handle sensitive and highly confidential material.
• Drive continuous improvements in organizational efficiency

• Develop planning and full coordination of logistics for meetings, on-site events, and company gatherings.
• Support onboarding logistics for new hires, including workspace setup, supplies, and access.
• Help maintain a welcoming, organized, and positive workplace environment.
• Work with Employee curator to ensure an engagement and collaboration.

The Office Manager ensures the smooth, day-to-day standardized operation of the company’s office and shared workspace at our state of the art a solar module manufacturing operation. Reporting to the Plant Manager, this role owns overall coordination of office, relevant vendor and supplier relationships, office supplies and equipment, the reception and front-desk experience, and administrative support to the broader team, and supervises the Receptionist.

The Office Manager partners with Operations Teams, Human Resources, Finance, and Environmental Health & Safety (EHS) to keep the workplace organized, safe, well-stocked, and welcoming. This is a hands-on, fast paced, on-site role well suited to an organized, service-oriented professional.

• Oversee day-to-day office and reception operations and upkeep of the office and shared spaces
• Coordinate office and general area improvements and repairs with facility manager.
• Support office access, seating, and space…