Administrative Coordinator

Position: Administrative Coordinator I
## Administrative Coordinator IApply:
College Station, TX:
Full time:
Posted Today:
R-098119
** Job Title
** Administrative Coordinator I
** Agency
* * Texas A&M University
** Department
* * Bush School Of Government And Public Service
** Proposed Minimum Salary**$3,750.00 monthly
** Job Location
** College Station, Texas
** Job Type
** Staff
* * Job Description
**** What We Want
**** We're looking for a detail-oriented administrative professional
** who thrives on keeping leaders organized, managing complex calendars, coordinating travel, and ensuring every detail is handled with accuracy and care. The ideal candidate enjoys managing complex calendars, coordinating travel arrangements, handling administrative logistics, and ensuring every detail is accurate and completed to a high standard. You'll serve as a key support partner to Institute leadership, confidently coordinating meetings, events, vendors, and external stakeholders while balancing multiple priorities.

Success in this role requires exceptional organization, strong communication skills, and a proactive approach to problem-solving. If you thrive in an administrative-focused environment, enjoy event and logistics coordination, and take pride in producing polished, professional work, we'd love to hear from you.
** What You Need to Know
**** Salary:
** Starting at $45,000/annually.
** Cover Letter/Resume:
** A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.
** Other Requirements and Factors:
*** This position may require work beyond normal office hours and/or work on weekends.
* May require the ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines.
* This position is funded from grant and/or contract funding, which is renewed through provisions of the grantor of the contract. Therefore, this position is contingent upon continuation of funding from these grants and/or contracts, as well as satisfactory job performance.
** Qualifications
* *** Required

Education and Experience:

*** Bachelor's degree or equivalent combination of education and experience.
* Two years of experience in office administration.
** Knowledge, Skills, and Abilities:
*** Ability to multitask and work cooperatively with others.
* Knowledge of word processing, spreadsheet, database, and presentation applications.
* Interpersonal and communication skills.
* Planning and organization skills.
* Detail oriented.
** Essential Duties/Tasks
**** Event Planning and Communications
*** Coordinate logistics for meetings, conferences, lectures, workshops, dinners, and other program events, including, but not limited to managing schedules, booking travel, coordinating with speakers and attendees, securing venues, arranging equipment and audiovisual support, managing catering, creating event websites, overseeing attendee registration, and responding to inquiries and special requests.
* Serves as primary liaison with speakers, guests, university partners, co-sponsoring organizations, vendors, and other external stakeholders.
* Serves as primary point of contact for assigned events and meetings, ensuring timely communication and effective coordination before, during, and after each event.
* Develops, edits, and maintains event materials, agendas, itineraries, briefing materials, attendee lists, and other program documents.
* Promotes Institute events, programs, research, and publications to internal and external audiences through email communication, announcements, digital platforms, and other outreach efforts.
* Assists with content development and maintenance of the Institute website and other digital communications platforms.
* Coordinates event-related communications and follow-up, including invitations, reminders, post-event communications, and distribution of materials.
** Administrative
* ** Provides administrative support for Institute leadership and team members.
* Maintain and optimize calendars for Institute Leadership, including coordinating meetings, appointments, and commitments.
* Oversees scheduling and travel arrangements for Institute Leadership, visitors, speakers, and other guests as needed.
* Coordinates logistical arrangements for meetings, appointments, and Institute activities.
* Drafts, edits, and proofreads correspondence, memoranda, reports, and other administrative documents.
* Process payments, invoices, purchasing requests, travel reimbursement, and other financial…