FBS Coordinator

FBS Coordinator I# It's All Here - Working at Texas A&M## FBS Coordinator IApply:
College Station, TX:
Full time:
Posted Today:
R-097929
** Job Title
** FBS Coordinator I
** Agency
* * Texas A&M University
** Department
* * Finance - College of Arts and Sciences
** Proposed Minimum Salary
** Commensurate
* * Job Location
** College Station, Texas
** Job Type
** Staff
* * Job Description
**** A Glimpse of the Job
** The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.

** Essential Duties
** Business Support  May enter and review travel expense reports  Meets established processing goals as directed  May prepare and update standard reports  May assist with account verification or reconciliation and research discrepancies  May assist with gathering transaction data/information   
** Accounting/Documentation
** Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors   Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors  Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

Assigns commodity or account codes to requisitions and invoices as directed  May review financial transactions for compliance   
** Customer Support
** May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions  May coordinate a specialized task for one or more units  May research and communicate policies and procedures to unit or departments  May provide customer service    
** Departmental Tasks
** Provide comprehensive financial and administrative support to the department in accordance with Texas A&M University policies and procedures

Monitor, review, and respond to departmental communications to ensure timely follow-up and resolution of inquiries

Prepare, review, and process Departmental Cost Reallocations (DCRs) to maintain accurate financial records

Process travel and non-travel reimbursement requests through Emburse and Aggie Buy, ensuring compliance with university, state, and sponsor guidelines

Prepare and reconcile payment card documentation; review transactions for accuracy and policy compliance

Purchase departmental supplies and services using approved procurement methods, including Aggie Buy, Amazon Business, and Staples Create, maintain, and update financial tracking tools, including Google Sheets, to monitor conference budgets, expenditures, and supporting documentation

Serve as backup support for arranging airfare and car rentals for departmental visitors and special guests

Process deposits and manage documentation related to departmental cash handling in compliance with university procedures

Track, reconcile, and report conference-related expenses to support accurate budgeting and financial oversight

Coordinate ordering of supplies and materials for departmental operations and events

Provide on-site and remote support during departmental conferences, including occasional weekend assistance as needed    
** What You Need to Know
**** Salary**:
Commensurate with experience
** Cover Letter/Resume:
** A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

** Required

Education and Experience
** High School diploma or equivalent combination of education and experience  Four years of related experience   
** Other Requirements and Factors
** This…