Coordinator of Events; External & Operations

Full-time

The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through our Annual Fund, as well as other revenue streams, we provide scholarships, endowments, emergency student loans, and awards for staff, students, and former students.

Our newest colleague will join a highly motivated team in furthering this vision through events hosted by The Association and events hosted in the Clayton W. Williams, Jr. Alumni Center. While fostering our team culture in alignment with The Association’s Team Expectations and Texas A&M’s Core Values, the ideal candidate will demonstrate a high level of organization, develop trusted relationships with team members and guests, serve as a professional ambassador for The Association and Texas A&M, and possess a strong intrinsic motivation for the betterment of both self and team.

We work in an inclusive, professional, creative, and collaborative environment that delivers a strong positive social impact to current and former students, faculty and friends of Texas A&M University. Whether coordinating events, supporting alumni engagement, managing venue operations, or leading student staff, this is a great opportunity to expand your professional skills. Professional development and continuous growth are fundamentals in our organization.

What we do and how we do it is enhanced by using the most current tools relevant to each role.?

All full-time employees are eligible for generous, 100% Association-funded benefits including health insurance, dental insurance, vision insurance, life insurance equal to annual income, savings plan with six-year vesting, long-term disability insurance and exceptional holiday and paid time off schedules. The Association of Former Students is a designated non-profit employer for the Public Service Loan Forgiveness student loan program. Also, you may enhance your benefits through additional self-paid coverage such as short-term disability, family health insurance, increased life insurance and more, to fit your unique personal and family needs.

Your efforts will bring the Aggie Network to life, helping students, alumni, and faculty stay connected in meaningful ways. You will directly contribute to alumni engagement, support fundraising initiatives, enhance guest experience within the Clayton W. Williams, Jr. Alumni Center, and help strengthen connections that advance the mission of The Association for generations of Aggies to come.

• Maintain a high standard of professionalism, customer service, confidentiality, and integrity.
• Coordinate and manage external events hosted in the Clayton W. Williams, Jr. Alumni Center.
• Serve as venue coordinator and primary client contact for assigned external events.
• Oversee venue operations, facility readiness, and event execution.
• Supervise, train, and manage Events student staff.
• Support revenue generation through effective facility utilization and event services.
• Ensure event compliance with operational, financial, and contractual requirements.
• Identify risks and implement contingency plans to support successful event outcomes.
• Collaborate with the Director of Events and Internal Coordinator to ensure consistency across all events.
• Support department-wide event operations and high-priority Association initiatives.
• Work on-site and travel as necessary to support events and organizational programs.

• Serve as the event lead and venue coordinator for external events hosted in the Clayton W. Williams, Jr. Alumni Center.
• Act as the primary point of contact for clients from initial inquiry through post-event evaluation, providing consultation on logistics, timelines, facility capabilities, and service options.
• Manage client relationships by setting expectations, communicating proactively, resolving issues, and ensuring an exceptional event experience.
• Coordinate event details, maintain accurate records within EMS and other event management systems, and ensure completion of required documentation and workflows.
• Collaborate with vendors and internal departments to confirm event requirements and ensure successful event execution.
• Support revenue growth by maximizing facility utilization, identifying service opportunities, and recommending operational improvements.
• Monitor event budgets and ensure events are executed in accordance with…