FBS Administrator II

Job Title

FBS Administrator II

Texas A&M University

Finance - College of Arts and Sciences

Commensurate

College Station, Texas

Staff

The Finance & Business Services Accountant / Analyst / Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

• Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries
• Reconciles accounts and identifies corrections needed
• Identifies and resolves outstanding items and implements solutions/communicates actions
• Assists with external reporting functions
• Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections
• Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests

• Tracks internal projects, audits, business records, and records management
• Coordinates access requests
• Oversees or leads a function or serves as a subject matter expert in one or more areas
• Research policies, practices, and/or trouble transactions for solutions
• Prepares and maintains standard operating procedures and internal resource documents
• May review and revise job aides as needed
• May supervise student workers
• May mentor or train subordinate staff members

• Serve as backup for meeting with Working Fund distributors for every checkout/turn-in to ensure funds are being handled as per regulations
• Review working fund procedures with faculty members to ensure compliance with university policies, as needed
• Manage and review cash handling and cash handling procedures for the department and provide and assign training, update rules and regulations as provided by Financial Management Operations
• Perform random financial audits of PBSI clinic to include cash handling and deposit reconciliation, petty cash working fund, and clinic safe
• Gather cash and receipts for spot audits by supervisor and Dean’s office
• Reconcile subject payments in iPayments against receipts from payments through Aggie Buy
• Monitor Cost Sharing and NIH CAP requirements on all grants within the department

• Monitor Cost Sharing and NIH CAP requirements on all grants within the department
• Performs other duties, as assigned

• Salary:
  Commensurate

A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

• Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
• Two years of related experience

• Knowledge of word processing, spreadsheet, and database applications
• Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
• Strong verbal and written communication skills
• Ability to work independently once given a project
• Ability to apply rules and regulations in a complex environment
• Ability to multitask and work cooperatively with others
• Ability to communicate clearly and effectively to ensure understanding

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a Linked In profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.