Utilities Administration Manager

Under general direction of the Director of Electric, the Utilities Administration Manager is responsible for assisting in the development of the capital and O&M budgets; coordination of contracts and special projects; preparation and submission of ERCOT transactions including TCOS billing and earnings reports; oversight of Electric material projections and procurement; and supervision of administrative and warehouse staff. Act as the Public Information Officer (PIO) for the Electric Utility.

• Facilitate new departmental contracts and renewals. Assist superintendents in developing scope and requirements for bid and proposal documents. Coordinate with Purchasing, City Attorney’s Office, and City Secretary’s Office to follow required contracting and purchasing procedures.
• Prepare and submit monthly and yearly billing and payments for TCOS in accordance with the appropriate TCOS matrix. Coordinate, prepare and submit annual Transmission Earnings Monitor Report. Coordinate purchase, sale, and retirement of Renewable Energy Credits.
• Manage Warehouse inventory and staff. Work with departmental staff to project future electric equipment needs and coordinate procurement. Ensure material inventories are in compliance with audit requirements.
• Oversee employees in assigned divisions of Administration and Warehouse including managing, hiring, training, supervising counseling, evaluating, and terminating assigned employees in coordination with Human Resources.
• Manage the administration tasks of the Electric Department including payroll/time entry; invoice processing; supplies ordering; job postings; and updating job descriptions.
• Prepare reports, surveys, and correspondence both internal and external to the City; and provide project support and coordination to the Director as needed.
• Serve as the Public Information Officer (PIO) for the Electric Department, which includes interfacing between Management/Operations and the media during major outage events or other media inquiries.
• Manage and coordinate facility maintenance of Utility Service Center, Meeting and Training Facility, and property.
• Perform other duties as assigned.

• Bachelor’s Degree and five (5) years’ experience in a field related to utilities administration, including one (1) year in a supervisory or management capacity, or an equivalent combination of education and experience.
• Knowledge of utility cost accounting principles.
• Excellent verbal and written communication skills.
• Proficient in Microsoft suite of applications.
• Available 24/7 to respond to PIO responsibilities.