Office Assistant

Job Description

Part‑time – Mon thru Friday 7:30 am‑12:30 pm.

We are seeking a reliable and proactive Office Assistant to keep our daily operations running smoothly. The ideal candidate is organized, friendly, and capable of handling a variety of clerical tasks in a fast‑paced environment.

• Answer and route phone calls; respond to general inquiries and direct messages professionally. Schedule appointments.
• Responsible for calling clients for payments, following up, writing thank you cards.
• Entering payments and maintain updates on payments.
• Greet visitors and provide exceptional front‑desk customer service.
• Manage incoming and outgoing mail, courier shipments, and deliveries.
• Maintain organized digital and physical filing systems; assist with data entry and record keeping.
• Coordinate meeting logistics.
• Support basic facilities tasks (stocking supplies, equipment coordination, and workspace upkeep).
• Support basic HR/onboarding tasks or project coordination as required.
• Help with special projects and cross‑departmental team support as needed.

• 1–3 years of administrative/clerical experience preferred.
• Proficiency with Microsoft 365 especially Excel.
• Strong written and verbal communication skills; professional and courteous demeanor.
• Excellent organizational and time‑management abilities; detail‑oriented.
• Ability to multi‑task, prioritize, and meet deadlines.
• High‑school diploma required; associate degree or bachelor’s preferred.
• Friendly, team‑oriented approach; discretion with confidential information.

Thank you for your interest in Fish Window Cleaning ®. Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.