Billing Specialist​/Accounts Receivable

Overview

Become a Key Player at Concepts in Millwork:
Billing Specialist Opportunity. Are you someone who thrives in a fast-paced environment, loves solving problems, and is always looking for ways to grow? If you1

Are a confident communicator, a proactive thinker, and a lifelong learner, this role may be a fit.

At Concepts in Millwork, we don9t just build custom interiors—we build careers and community. Guided by our six core values—Commitment, Respect, Integrity, Service Excellence, Positivity, and Innovation—we create an environment where your contributions matter and your growth is supported. If these principles resonate with you, join a team where your contributions matter and your values align with a company committed to transforming lives and interior spaces.

• Prepare progress billings according to contract terms, including AIA documents, bill of sale with corresponding insurance and lien waivers utilizing online platforms and/or adapted form required by customer
• Monitor online project platforms communication for required information to ensure timely payment
• Compile, transmit, and track required lien waivers to customer as required by contracts
• Manage accounts receivable collections and provide weekly status to management
• Assist with setup of new contracts in ERP system and online project platform if applicable
• Receive, deposit and record customer payments
• Assist with Work in Progress (WIP) preparation, to include generating reports and providing necessary copies
• Ensure all accounting processes are followed according to company procedures/deadlines with accurate and timely results
• Other accounting duties as assigned

• Subcontract (buyouts) issuance and setup in ERP system
• Subcontract insurance, CCIP/OCIP compliance, and invoice processing
• Subcontract lien waiver preparation and tracking

• Answer phones and greet visitors
• Place print orders as needed for stock or requested items
• Point of contact for general office machine maintenance, supplies and questions
• Maintain company telephone system
• Process shipping, mailing and overnight services as requested
• Other administrative duties as assigned

• You1
  
  Are a natural self-starter who doesn9t wait to be told what to do1
  
  You jump in
• High school diploma or equivalent, required
• Minimum (3) years1 experience in construction billing, lien waivers and subcontracts
• Working knowledge of accounts payable and accounts receivable
• Experience with Sage 300 CRE or other similar construction related ERP system
• Excellent computer skills including knowledge and/or experience with MS Office (Outlook, Word, Excel)
• You love learning new systems and finding better ways to get things done
• You're organized, detail-oriented, and thrive on juggling multiple priorities
• You communicate clearly and confidently, whether it’s with clients or teammates
• You’re energized by collaboration and bring positivity to every interaction

• Salary: $24 – $30/hour, commensurate with experience.
• Job Type: Full-time, Monday–Friday, 8:00am–5:00pm (overtime as needed).
• Application Window: Closes 09/05/2025.

• Comprehensive Benefits Package (some benefits require a brief waiting period):
  • 100% employer-paid base medical coverage for employees
  • Employer-sponsored life insurance for employees & dependents
  • Voluntary life, accident, and dental insurance
  • FSA, PTO, paid holidays, and 401k
• Employee-Centric Perks: Team lunches, fun events, and recognition programs that celebrate YOU.

• Growth-Focused Culture: Opportunities to lead, learn, and grow in a supportive environment

• Family Atmosphere: We collaborate, celebrate wins, and support each other every day.

• Occasional standing, walking, and reaching required.
• Work is performed in an office environment with minimal noise.
• Reasonable accommodations will be made for individuals with disabilities.

We’re excited to meet you and welcome you to a team where your expertise will help shape the future of our company. Apply today and let’s build something extraordinary—together.

Contact Us: If you need accommodation to assist with the application process, please contact Human Resources  or email

Concepts in Millwork is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, age, or any other status protected by applicable state or local law. This policy applies to all employees, including managers, supervisors, coworkers, and non-employees such as customers, clients, vendors, consultants, etc.