Administrative Assistant High School Principal

Position: Administrative Assistant for High School Principal
* Reports consistently for work as scheduled
* Performs other duties as assigned
* Attains proficient or higher evaluations on established Performance Standards
* Assists in administrative problem solving, planning, and execution of school goals and objectives
* Assists the principal in general administrative operations
* Coordinates school and social functions and events
* Designs and prepares materials for District Accreditation Committee, NCA, site planning, School Improvement Committee, and/or other district and school-based groups
* Maintains calendars for school use, may include master calendar, schedule of building use, and administrator’s calendar
* Maintains current information on staff, including employment data, FTE, salary/benefits, and/or source of funding
* Maintains office filing systems
* Monitors, reconciles, and assists the principal, including but not limited to budgets, funding, grants, contracts, payroll, travel, and/or purchasing; may assist with fiscal planning of school’s yearly budget, including participating in seeking alternate sources of funding
* Opens, sorts, and distributes incoming mail and/or prepares outgoing mail as required
* Orders supplies and prepares purchase orders
* Organizes resources and establishes priorities
* Oversees and/or performs a range of diverse administrative activities; serves as a central point of liaison with students, parents, departments, other schools, the Education and Administration Center, and the community in the decisions of day-to-day matters concerning the school
* Prepares and maintains confidential notes, minutes, reports, and investigative materials, including expulsion, denial of admission, etc.
* Prepares reports as required, including payroll reports, state and federal reports, staff absence reports, etc.
* Provides administrative assistance to the principal, to include the employment process of staff.
* Provides and/or oversees support activities for the school such as answering telephones, assisting, and resolving problems and inquiries of visitors
* Provides significant leadership role in building with personnel, students, and parents
* Records information of all school accidents and files or forwards accordingly
* Researches information and gathers data to prepare special and/or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources
* Schedules appointments and maintains principal’s calendars, schedules, events, and/or travel arrangements, as required
* Utilizes knowledge and understanding of issues to create and compose administrative correspondence and documentation, including minutes from committee meetings
* Ability to adapt to changing technologies and to learn functionality of new equipment and systems
* Ability to communicate effectively verbally and in writing
* Ability to create, access, input, retrieve, and manipulate information in various software systems
* Ability to establish and maintain accurate record keeping, document management, and filing systems
* Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
* Ability to follow oral and written instructions
* Ability to greet and interact with the public in a courteous and professional manner
* Ability to maintain confidentiality
* Ability to manage simultaneous demands and set clear priorities
* Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently
* Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
* Ability to work independently without direct supervision
* Commitment to the education of students as a primary responsibility
* Communicates effectively with students and adults in a wide variety of settings
* Computer proficiency including office productivity applications
* Considerable knowledge of policies, procedures, and overall district functions
* Demonstrated ability to manage simultaneous demands and set clear priorities
* Demonstrated…