Finance Coordinator

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We’re looking for mission‑driven, integrity‑focused professionals who thrive in a collaborative environment and are ready to support Team USA’s financial operations.

Are You a Mission‑Driven, Integrity‑Focused Team Player?

• Are you mission‑driven and passionate about helping others succeed?
• Do you strive to lead, follow, and act with integrity?
• Are you the one who honors your commitments?
• Is building trusting relationships an integral part of why you do what you do?
• Do you push limits and challenge the status quo?

Summary of Responsibilities

The Finance Coordinator administers the organization’s corporate credit card and expense reporting program, ensuring compliance with policy, timely reconciliation, and accurate reporting through Concur (or comparable system). This position also provides clerical bookkeeping support and administrative assistance to the Finance team, contributing to efficient day‑to‑day financial and office operations and supporting Finance department goals and priorities.

How You’ll Have An Impact Corporate Card & Concur Administration

• Administer the corporate credit card program, including issuing new cards, managing card limits, and maintaining user records.
• Facilitate the onboarding and offboarding processes for cardholders, ensuring timely account setup and closure with both the card issuer and Concur.
• Partner with the card vendor on account updates and program improvements.
• Serve as the primary point of contact for Concur expense reporting, to include assisting employees with submissions, troubleshooting issues, and ensuring timely approval workflows.
• Assist with monthly expense reconciliation processes, including validating coding and identifying discrepancies. Review and audit expense reports for accuracy, policy compliance, and appropriate documentation before posting or reimbursement.
• Prepare reports on corporate card usage and compliance metrics for Finance leadership. Assist in identifying trends, risks, or opportunities to improve controls.
• Coordinate with the card issuer and the Concur support team as needed to resolve technical or account issues.
• Partner closely with internal and external customers to ensure smooth processes and responsive customer service.

Administrative & Office Support

• Provide administrative assistance to the Finance department, including scheduling, preparing correspondence, and maintaining documents.
• Help coordinate staff travel logistics and related expense pre‑approvals as requested. Partner with staff to resolve any issues with payments and/or reimbursements.
• Perform general clerical tasks such as filing, scanning, and organizing digital records, in compliance with document retention policies.
• Manage content on departmental SharePoint sites, including updating outdated documents, creating new content, authorizing user permissions, and communicating changes as necessary.
• Act as backup for accounts payable, general accounting, and mail processing functions as needed to ensure uninterrupted operations.
• Perform other duties and/or support special projects as assigned.

Skills & Experience

• Associate’s degree in accounting, business administration, or related field or equivalent work experience.
• 2‑4 years of experience in bookkeeping, administrative support, or financial operations.
• Hands‑on experience with Concur (or similar expense management system).
• Experience with accounting software (Intacct) preferred.
• Strong understanding of expense reporting and general accounting principles.
• Excellent attention to detail and organizational skills.
• Strong interpersonal and communication abilities with the ability to work with customers at all levels and across departments.
• High level of integrity and discretion with financial information.
• Proficient in Microsoft Office suite, including Excel, Word, and Outlook.
• Ability to prioritize and manage multiple tasks under tight deadlines.
• Ability to deal with non‑routine matters and special projects with minimal specific instruction.
• Excellent customer service skills.

Tools, Equipment & Conditions

• Standard office equipment.
• Office environment in a multi‑story building on a multi‑building site.
• Regular attendance at work is an essential job function.

Location

Colorado Springs Downtown Headquarters / Hybrid

Compensation & Benefits

• Hiring pay range: $22.65 - $26.62 per hour.
• This Full‑Time, Non‑Exempt position is intended to work 40 hours per week.
• Bonus:
  This position will be eligible for the Annual Incentive Award Program, which has a 5% target. The USOPC may change or eliminate this program at any time at its sole discretion.
• Benefits:
  This position will be eligible for USOPC benefits. You can view a summary here.

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