Data Reporting​/Employee Relations Assistant

Position: Data Reporting/ Employee Relations Assistant

Overview

Data Reporting/ Employee Relations Assistant —

Location:

Pikes Peak BOCES

Position Type:
Secretarial/Clerical/ Data Processing

Closing Date:
Until Filled

Title:

Data Reporting & Employee Relations Assistant

Reports To:

Finance and HR Coordinator

Qualifications

• Associate's degree in Human Resources, Business Administration, or related field preferred
• Strong organizational and communication skills
• Attention to detail and accuracy in data entry and reporting
• Ability to handle confidential information with professionalism
• Experience with Microsoft Office Suite; ability to learn internal systems
• Prior administrative or clerical experience preferred

Job Summary

This entry-level position supports personnel, employee data, and Medicaid documentation functions. Responsibilities include job postings, onboarding, employee file maintenance, internal reporting, workers’ compensation coordination, and general Medicaid support. The role plays a key part in maintaining timely and accurate data and assisting with employee relations and compliance tasks.

Essential Duties and Responsibilities
1. Job Postings & Applicant Support

• Post and update job openings
• Screen applications for minimum qualifications
• Coordinate interview scheduling and communication with applicants
• Draft offer and rejection letters as directed

2. Employee Onboarding & Offboarding

• Prepare and maintain personnel files
• Ensure completion of employment documentation
• Track return of BOCES property during offboarding

3. Data Entry & Reporting

• Enter and update employee data in spreadsheets or systems
• Assist in compiling staff data for internal and state reporting (e.g., LAM-CDE)
• Maintain accurate logs for required employment information

4. Workers’ Compensation Support

• Submit and monitor workers’ compensation claims
• Maintain documentation of incidents and correspondence

5. Employee Relations Support

• Respond to routine staff questions regarding policies and procedures
• Draft communications related to employee concerns or actions
• Ensure confidentiality in all personnel matters

6. Website & Communication Updates

• Update HR- and PD-related content on the BOCES website
• Assist in distributing staff communications and training updates

7. Administrative & Meeting Support

• Backup to Receptionist for answering BOCES phones and front desk duties, to include door coverage, when needed
• Provide logistical support for meetings, trainings, and events
• Prepare meeting packets, sign-in sheets, and certificates as needed

8. Medicaid Documentation Support

• Monitor and support data entry and reporting related to Medicaid-billable services
• Assist with maintaining compliance with Medicaid documentation requirements, including service tracking, attendance matching, and consent form organization
• Provide general support to staff using electronic documentation systems and ensure accuracy of provider submissions
• Help coordinate Medicaid-related communications and training as directed

9. Other Duties

• Perform additional tasks as assigned by the Finance and HR Coordinator

Working Conditions

• Frequent use of computers and standard office equipment
• Requires sitting, walking, bending, and occasional lifting (up to 25 lbs)
• Local travel to member districts may be required; mileage reimbursed per policy
• Occasional non-standard hours to support events or deadlines

Evaluation

Evaluated annually by the Finance and HR Coordinator in accordance with Board policy.

Schedule & Compensation

This is a full-time, 12-month position. Salary and benefits are aligned with Level 3 of the Alternate Certified/Non-Certified Salary Schedule. Includes vacation, leave, and holidays per board policy.

Postings current as of 9/26/2025 4:46:02 PM CST.

Need Help?

We’re here to help! For questions regarding position qualifications or application procedures, please contact Pikes Peak BOCES directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.

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