Office Assistant

Overview

We are seeking a highly organized and proactive Office Assistant. This role is integral to ensuring smooth operations across procurement, accounting support, and general office administration. The ideal candidate will be detail-oriented, skilled at vendor communication, and comfortable juggling multiple responsibilities in a dynamic, collaborative environment between our two companies, Apartments Etc. and Donut Day Designs.

This is a full-time hybrid position (remote and in a co-working environment). Hours are generally 8–5 with some flexibility, and the compensation range is $30,000 – $40,000 annually, with performance-based bonus opportunities.

• Identify and evaluate suppliers based on quality, price, and reliability.
• Prepare and process purchase orders to ensure accuracy and timeliness.
• Request quotes for larger orders and negotiate pricing when possible.
• Monitor and manage inventory for hard goods, apparel, and DTF supplies.
• Track orders with vendors and resolve discrepancies or delays.
• Maintain accurate procurement records and ensure compliance with company policies.
• Utilize Quick Books, Printavo, and ESP+ to manage purchasing data.

• Generate and send invoices to clients.
• Support account setups as needed.
• Assist with collections, following up on outstanding invoices.
• Provide accurate records for management review and month-end processes.

• Assist with internal invoicing and quote approvals between Apartments Etc and Donut Day Designs.
• Help build custom proposals and provide basic administrative support (emails, phone calls, scheduling).
• Prepare analytics reports.
• Manage customer setups and maintain digital files (Google Drive, photos, etc.).
• Assist in system creation (spreadsheets, forms, data tracking).
• Support general office tasks to ensure efficient day-to-day operations.

• Experience in purchasing, order management, or office support preferred.
• Proficiency with multiple operating systems.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills for supplier and client interactions.
• Analytical skills to evaluate pricing, supplier performance, and market trends.
• Comfort with data management, reporting, and basic bookkeeping.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Self-motivated and detail-oriented with the ability to work independently and collaboratively.
• Salary Range: $30,000 – $40,000 per year (based on experience)
• Bonus Opportunities:
  Performance-based bonuses available
• Benefits:
  Paid time off and holidays; 401K, Health, Vision, and Dental available after 90 days
• Professional development opportunities in a supportive team environment

If you thrive in a fast-paced environment and enjoy balancing purchasing, accounting, and office support, we’d love to hear from you!

Please submit your resume and a brief cover letter highlighting your experience and why you’d be a great fit for this role. A Donut Day Designs team member will reach out for additional information.

Employment Type:

Full-time

Entry level

Full-time

Administrative

Marketing Services