Administrative Assistant

Location: EAC (Education and Administration Center)

Recruiting

Start Date:

12/18/2025

Estimated

Start Date:

01/12/2026

Supports the department leader in day‑to‑day administrative functions of their department including but not limited to budget, committee support, planning, supervision and support of department, and other district leadership.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled
• Performs other duties as assigned
• Attains proficient or higher evaluations on established Performance Standards
• Acts as a resource for inquiries from staff and community
• Answers telephone and greets visitors, providing information and routing inquiries as appropriate
• Arranges, schedules, prepares agendas, produces and disseminates minutes for stakeholder meetings and orientations
• Assists and manages calendar for the department leader and conference rooms
• Assists in the preparation and production of items related to grants and reports for the Colorado Department of Education, district administration, and the Board of Education
• Assists, schedules, and confirms appointments and meetings
• Attends professional meetings, seminars, and workshops
• Creates, updates, prepares, collates, analyzes, and processes reports related to job‑specific responsibilities
• Ensures ongoing compliance with applicable laws, rules, regulations, and personnel administrative policies, procedures, and appendices
• Files and sorts a variety of documents including sensitive and confidential information
• Interprets, explains, and executes district rules, regulations, policies, and procedures to staff and the public
• Maintains and prepares budget records and summaries
• Maintains department‑related information related to position‑specific responsibilities
• Maintains various databases, reports, and office filing systems including records retention
• Manages and updates department intranet page
• Manages budgeted funds
• Opens, sorts, and distributes incoming mail, and prepares outgoing mail as requested
• Orders supplies for department
• Organizes and assists with department-sponsored events
• Organizes department‑facilitated interview processes
• Performs a variety of bookkeeping procedures within the department and reconciles/tracks various accounts
• Performs a variety of duties using various types of office equipment.
• Performs a variety of typical functions of the office: typing, filling, answering the phone, travel planning, e‑mail, drafting memos, etc.
• Performs routine activities related to departmental functions and job‑specific responsibilities
• Prepares and coordinates travel documentation and arrangements
• Prepares and processes data and reports related to job‑specific responsibilities
• Prepares Board of Education items including agendas, memos, and resolutions
• Prepares correspondence, reports, and updates lists related to job‑specific responsibilities
• Processes information, paperwork, and files
• Processes purchase orders
• Provides assistance to district staff consistent with job‑specific responsibilities
• Provides assistance to other department office staff
• Provides online research as requested
• Provides support for other department secretaries and Education and Administration Center administrative assistants as needed
• Supports school and department administration inquiries
• Transcribes proceedings of meetings and committees as requested
• Updates required state and federal compliance documents and notification processes
• Works with the department leader to provide the Superintendent, Cabinet, and Board of Education with timely information concerning appropriate committees and department information

• Ability to create, access, input, retrieve, and manipulate information in various software systems
• Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, other agencies, and the…