Administrator III- Site Support

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Microchip's Colorado Springs Operation (MCSO) is searching for an Administrator III to support the tracking and management of all site expenditures. The ideal candidate will come with administrative experience and excellent database management skills. Additionally, the desired candidate will demonstrate strong communication and customer service skills and will routinely interface with external vendors to ensure necessary purchases are seen through to completion.

• Track and monitor Equipment Engineering Services (EES) and Facilities expenditures across regular operations and capital projects.
• Create and track EES and Facility purchase requisitions and capital appropriation requests.
• Develop and maintain invoice tracking system for EES and Facilities operations.
• Maintain other site databases as needed including utilities and preventative maintenance.
• Office Supplies Management:
  Oversee and maintain adequate inventory of office supplies, including pens, markers, sticky notes, paper, batteries, and other stationery items. Monitor usage, process replenishment orders, and ensure timely distribution to staff.
• Purchasing Support:
  Prepare, process, and submit purchase requisitions on behalf of end users, ensuring all required approvals are obtained in accordance and timely manner. Maintain accurate documentation of purchase requests, orders, and related expenditures to support compliance and efficient recordkeeping.
• Mail and Deliveries:
  Review, sort, and distribute all incoming mail and packages to the appropriate department or individual promptly. Coordinate outgoing mail and courier services as needed.
• New Vendor Setup:
  Assist in onboarding new vendors, ensuring all required documentation is completed and new vendor information is accurately entered into the company database.
• Administrative Support:
  Assist with scheduling meetings, maintaining office records, preparing correspondence, and supporting departmental reporting or documentation requirements. In addition, assist with site communication emails, coordinating site events, and ordering food for specific events.
• Facilities and Equipment Oversight:
  Monitor office equipment (e.g., printers, copiers, and kitchen supplies) to ensure functionality and coordinate maintenance or service requests, as necessary.
• Recordkeeping:
  Maintain organized electronic and physical filing systems, ensuring that documentation is accurate, current, and easily accessible.
• Team Support:
  Serve as a point of contact for employee requests related to office needs, ensuring a professional, efficient, and customer-focused response.

Shift: 1st

Please note this role supports a 24/7 facility and may be required to work modified hours for business reasons and events.

• High school diploma minimum requirement with 8+ years of related experience required.
• Associate's degree in business or technical study with 6+ years of related experience preferred.
• Bachelor's degree in business or technical study with 3+ years of related experience preferred.
• Strong communication and customer service skills.
• Proficient with Microsoft Office including Word, Excel, and PowerPoint.
• Previous experience with accounting operations in a large manufacturing setting preferred.
• Experience with vendor management preferred.

This position is not eligible for Microchip immigration sponsorship.

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