Contract Coordinator – Department of Human Services

Help keep essential human services moving for our community!

The El Paso County Department of Human Services is seeking a highly organized and customer-focused Contract Coordinator to support the purchasing and contract-management processes that connect our programs, providers, and internal partners.

In this fast-paced role, you’ll coordinate contract documentation, track purchasing and financial activities, manage high-volume communications, and use Excel and database systems to keep critical work accurate, compliant, and on schedule.

If you are a dependable, detail-oriented self-starter who communicates professionally, manages competing priorities with confidence, and takes pride in exceptional follow-through, we want to hear from you. Experience creating RFQs is a plus but not required—bring your initiative, organizational skills, and commitment to excellent service, and

This position has an anticipated work schedule of Monday – Friday 7:00 AM – 3:30 PM or 8:00 AM – 4:30 PM;
Flexible Schedule Options Available. Hybrid schedule may be available upon successful completion of the initial evaluation period; subject to change.

The Contract Coordinator provides essential support in the procurement and contract management processes. Responsible for processing purchase orders, monitoring insurance policies, and coordinating with appropriate staff. This role ensures the smooth operation and adherence to procurement and financial standards of the agency's contracts. The position plays a critical role in facilitating communication between procurement, finance, and external vendors. Serves as a liaison to the Financial Services Department and ensures compliance with internal controls, policies, procedures, standards, and other related directives.

Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function. This position may be subject to grant funding.

• Answers and screens incoming phone calls and email inquiries. Provides accurate and detailed information and/or directions. Provides administrative and program support regarding funding and contracts. Ensures compliance with internal finance controls, policies, procedures, standards, and other related directives.
• Coordinates purchasing functions; obtains quotes, makes recommendations, and assists with development of Requests for Proposals (RFPs) for agency purchases.
• Prepares and tracks purchase orders, including those attached to cooperative agreements, subscriptions, and memberships. Performs administrative duties, including approving invoices, tracking expenditures, filing paperwork, drafting change order paperwork, processing purchase orders in a software system, conducting closeout activities, and communicating with contractor or agency staff as necessary.
• Reviews and processes invoices for submission to Finance and coordinates daily deposits and transfers. Reviews and submits travel paperwork completed by program staff.
• Provides fiscal oversight for purchases, expenditures, and financial transactions. Ensures documentation is accurate and expenditures are properly accounted for and charged appropriately. Assists in developing and monitoring budgets and contracts as directed.
• Develops forms, processes, and procedures for consistent contract-related duties. Creates and maintains spreadsheets and databases for assigned projects.
• Coordinates pre-award application process for a program area.
• Stores documentation for assigned workload in an electronic filing system based on agency policies and procedures.
• Prepares spreadsheets, reports, and presentations as requested; performs…