Student Services and Supervision Secretary

About us:

Banning Lewis Preparatory Academy, serving grades 6–12, is one of two campuses (Banning Lewis Ranch Academy-K–5 is the other), is a tuition-free public charter school authorized by District 49, proudly serving the Banning Lewis Ranch community and surrounding neighborhoods in northeastern Colorado Springs.
Our mission is to create a safe, supportive environment where students thrive academically and develop the skills, character, and mindset necessary to effectively engage with the world.

The Student Services & Student Supervision Secretary provides comprehensive administrative and clerical support for the Student Services and Student Supervision Departments. This position assists with attendance management, discipline documentation, student records, behavior tracking, supervision logistics, family communication, and daily operational functions that promote a safe, organized, and positive learning environment.

• Provide administrative support to the Assistant Principal of Student Services.
• Maintain confidential student discipline records and documentation.
• Process behavior referrals, suspension paperwork, restorative practice documentation, and parent correspondence.
• Schedule parent conferences, student meetings, manifestation determination meetings, attendance conferences, and intervention meetings.
• Assist with student enrollment, withdrawals, and records requests.
• Prepare reports and maintain documentation for state and school compliance.

• Provide administrative support to the Assistant Principal of Student Supervision.
• Assist in coordinating campus supervision schedules, lunch duty, hallway supervision, and special event coverage.
• Maintain student behavior tracking systems and intervention records.
• Assist with student check-in/check-out procedures and supervision documentation.
• Support investigations involving student misconduct by organizing documentation and maintaining confidential records.
• Coordinate communication related to student behavior expectations and supervision procedures.

• Maintain accurate daily attendance records.
• Process absences, tardies, early dismissals, and attendance corrections.
• Contact families regarding attendance concerns and verification of absences.
• Assist with truancy documentation and attendance intervention efforts.
• Generate attendance reports for administration and state reporting.

• Maintain accurate and confidential student records.
• Update demographic, enrollment, emergency contact, and attendance information.
• Process cumulative record requests and transfers.
• Ensure compliance with FERPA and school record retention requirements.
• Verify the accuracy of student data within the Student Information System.

• Serve as a welcoming point of contact for students and families visiting Student Services.
• Respond professionally to phone calls, emails, and in-person inquiries.
• Communicate attendance, discipline, supervision, and student services information to families.
• Assist families in understanding school procedures and available resources.

• Prepare letters, reports, forms, spreadsheets, and other documents.
• Manage calendars and schedule meetings for Student Services and Student Supervision administrators.
• Assist with filing, scanning, copying, and electronic document management.
• Support school-wide testing, safety drills, assemblies, and student events.
• Order and maintain office supplies for the department.
• Perform other duties as assigned by administration.

The Student Services & Student Supervision Secretary is a vital member of the…