Events Management EVENT PLANNER

Events Management EVENT PLANNER 3

Headquartered in Colorado Springs, Colorado, Focus on the Family has nearly 700 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life and spreading the Gospel of Jesus Christ. The work is meaningful, the culture is rewarding, and the purpose is eternal.

The Event Planner 3 position exists to oversee the planning of various small to large and executive level events by managing all planning, execution, follow‑up, and evaluation of events onsite. Additionally, this position will support the Planning Supervisor on extra‑large events. This position requires only general direction and works independently; refers unusual or complex problems to supervisor.

• Acts as a logistical lead in planning, execution, communication, and documentation of all assigned events ranging from small to large scale
• Assists the Working Supervisor to execute logistical plans that support goals and objectives for large and extra‑large events
• Ensures all clients and event owners experience the highest level of care and communication throughout the planning and execution process
• Provides and maintains consistent, regular, comprehensive communication and documentation, including participation in relevant events, keeping calendars, event information, attendee lists and other event related information to Working Supervisor, clients, President’s office, and other executive offices
• Works effectively with various departments to ensure strong collaboration, partnerships, and successful events assuring prompt follow through on assigned tasks and responding quickly to requests for information
• Coordinates and leads meetings for all assigned events, including creating presentations and presenting ongoing event progress
• Develops detailed schedules and timelines in support of established deadlines for assigned events. This includes setting due dates and ensuring completion by those dates
• Gathers and prepares all assigned event materials; set up room or spaces according to event plan
• Manages expenditures and income throughout the event planning process and creates a final accounting at the conclusion of each event
• Facilitates contracting, purchasing, and invoicing processes with internal and external teams
• Assists the Working Supervisor in people management of key points of contact for large and extra‑large events as needed
• Manages post‑event communication, debriefs, and documentation archival for all assigned events
• Maintains regular communication of logistical status and reporting for all assigned events to Working Supervisor and Events Manager
• Assists Supervisor on managing event calendar and coordinating with event production and operations team to review and execute all onsite event requests
• Assists and acts as backup for Working Supervisor on event calendar management
• Develops and implements organizational plans for inventory and event spaces
• Assures data accuracy on event database and supports the Working Supervisor in creating reports
• Supports Working Supervisor on monthly and annual reporting on general event data
• Ensures all financial reports pertaining to assigned events are completed and turned into appropriate departments within specific timelines
• Researches, analyzes, and understands data of event trends and best practices related to event planning, execution, and overall experience
• Acts as a subject matter expert for the event management system, which includes building and maintaining registration sites as well as post‑event documentation
• Prepares appropriate FAQs for events as needed
• Represents the Events Department on cross‑functional teams working together to ensure successful events

• Assists and supports other Event Planners and Supervisor as needed
• Performs general office duties e.g., filing, typing, data entry
• Performs other duties as assigned

• May act as volunteer coordinator for large and extra‑large events

• Office and onsite/offsite venue environment
• Must be able to pass a Post Offer Prehire Physical exam
• May travel…