HR Admin​/Payroll Specialist

Matrix has been named a Zweig Group 2025 Best Firm to Work For!

Are you a seasoned Payroll and HR Practitioner with advanced multistate payroll knowledge and experience? We are seeking a dedicated professional who thrives on providing exceptional employee support and can work well both independently and as a collaborative team member. The ideal candidate will have exceptional attention to detail, great technical skills, a problem‑solving mentality and the ability to positively engage with employees at all levels of the organization.

This position will be located in our Colorado Springs office. After the initial training period, this position may be considered for a hybrid work arrangement with a minimum of three days in the office.

As an employee‑owned company we are committed to fostering, cultivating, and preserving a culture of respect and excellence. Our strengths of service, innovation, and skill are a result of that belief. We have a friendly, collegial, cooperative atmosphere and offer a full range of benefits including medical, dental, vision, disability, and life insurance; paid holiday, vacation, and sick leave; training and education;

an Employee Stock Ownership Plan (ESOP); and a 401(k) plan. Matrix employees are encouraged to participate in employee wellness programs, social committees, and community outreach programs. We strive to employ highly motivated people with excellent communication and applied critical‑thinking skills who desire to advance their talents and skills.

Pay Range: $28 – $34/hour plus the potential for bonuses. The expected pay range for this position is displayed in accordance with the Colorado Equal Pay for Equal Work Act. Compensation will be based upon education, qualifications, and experience.

The Human Resources Administrator/Payroll Specialist has primary responsibility for the accurate and timely, full‑cycle processing of multi‑state payroll for Matrix and its subsidiaries. The HR Administrator will also support a variety of HR functions ancillary to payroll such as reporting, setting up state withholding accounts, entering employee changes into the payroll/HRIS and the time‑keeping systems. The HR Administrator will be assigned as the primary team member responsible for specific HR tasks or responsibilities and as the back‑up for other functions and is expected to have a general knowledge of all functions of the department.

The HR Administrator will also provide backup to the administrative staff as needed.

• Process bi‑weekly, multi‑state payroll for companies accurately and on time using ADP and STG payroll systems
• Responsible for accurate and timely preparation (through payroll companies) and distribution of annual w-2 forms for employees
• Respond to wage garnishment notices and provide appropriate documentation to employees and accounting department
• Maintain strict confidentiality of employee files/information and any confidential company information
• May assist with benefits administration to include but not be limited to entering new enrollments, terminations, and changes into vendor systems, responding to participant questions, and reviewing Carrier Connect submission and/or error reports
• Accurately enter new hires, terminations, promotions, and other employee changes into payroll/HRIS and ERP
• May assist Director of HR with ESOP administration to include participant communication, quarterly/annual filing requirements, audit material preparation, and employee education meetings, and distribution of annual statements
• Provide administrative assistance to the Human Resources Director with letters, reports, spreadsheets, and presentations as needed
• Assist with benefit plan and work comp annual audits and government census requests
• Track employee appraisals and license renewals and communicate timelines to staff
  • Respond to requests for reports from directors and for project and proposal support
• File and monitor work comp and auto insurance claims
• Prepare and file annual OSHA reports and provide quarterly (or more frequent) OSHA information for client/project requirements
• Respond to unemployment insurance notices
• Assist with HR newsletter
• Provid…