HR Admin​/Payroll Specialist

Position

HR Admin/Payroll Specialist at Matrix Design Group, Inc., located in Colorado Springs, CO. Full‑time. Mid‑Senior level.

Base pay: $28.00/hr – $34.00/hr additional potential for bonuses. Compensation will be based on education, qualifications, and experience.

The Human Resources Administrator/Payroll Specialist is responsible for accurate and timely, full‑cycle processing of multi‑state payroll for Matrix and its subsidiaries, and for supporting a range of ancillary HR functions.

• Process bi‑weekly, multi‑state payroll for companies accurately and on time using ADP and STG payroll systems.
• Responsible for accurate and timely preparation (through payroll companies) and distribution of annual W‑2 forms for employees.
• Respond to wage garnishment notices and provide appropriate documentation to employees and accounting department.
• Maintain strict confidentiality of employee files/information and any confidential company information.
• Assist with benefits administration, including new enrollments, terminations, and changes into vendor systems, as well as responding to participant questions and reviewing Carrier Connect submission and/or error reports.
• Accurately enter new hires, terminations, promotions, and other employee changes into payroll/HRIS and ERP.
• Assist the Director of HR with ESOP administration, including participant communication, quarterly/annual filing requirements, audit material preparation, and employee education meetings.
• Provide administrative assistance to the Human Resources Director with letters, reports, spreadsheets, and presentations as needed.
• Assist with benefit plan and workers’ compensation annual audits and government census requests.
• Track employee appraisals and license renewals and communicate timelines to staff.
• Respond to requests for reports from directors and for project and proposal support.
• File and monitor workers’ comp and auto insurance claims.
• Prepare and file annual OSHA reports and provide quarterly (or more frequent) OSHA information for client/project requirements.
• Respond to unemployment insurance notices.
• Assist with HR newsletter.
• Provide backup for receptionist duties as needed: professionally assist all callers and visitors, redirect as appropriate, and accept deliveries.
• Assist with office/company celebrations as needed.
• Perform other duties as assigned.

• Advanced knowledge of payroll regulations, procedures and software.
• Understanding of wage garnishment procedures.
• Knowledge of state withholding procedures and the process to set up state accounts.
• Knowledge of OSHA record‑keeping requirements and procedures.
• Good understanding of HR, Benefits and Payroll processes and laws: FLSA, ACA, FMLA, ADA, and FAMLI.
• Strong problem‑solving ability: identify and resolve problems in a timely manner; develop alternative solutions; use reason even when dealing with emotional topics.
• Proficient in Microsoft Office applications, with advanced skill in Word, Excel, and Outlook.
• Professional appearance and demeanor.
• Excellent written and verbal communication skills.
• Highly detail‑oriented and capable of maintaining confidentiality.
• Extremely organized, with a high level of initiative and flexibility.
• Ability to work independently with minimal supervision.
• Professional interaction with staff at all levels of the organization.

• Minimum of five years of experience in a professional office environment.
• Minimum of five years of multi‑state payroll experience for both exempt and non‑exempt staff, covering all components of the payroll process.
• Recent experience using ADP Workforce Now payroll processing software is preferred.
• Experience with OSHA record‑keeping and posting is preferred.
• High school diploma required; degree in accounting or human resources a plus.
• Valid driver’s license with a successful Company MVR check.

Other duties may be assigned. This description is not intended to provide a comprehensive listing of all duties; responsibilities may change at any time with or without notice.

Employee must sit regularly, use hands to finger, handle, or feel items, reach with hands and arms, talk, and hear. Occasionally required to stand, walk, stoop, kneel, crouch, or crawl, and lift up to ten pounds. Moderate noise level.

Matrix Design Group, Inc. is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, religion, sex, national origin, or protected veteran status, and will not be discriminated against based on disability. Any applicant with a qualifying physical or mental disability who requires a reasonable accommodation for any part of the application process should contact us at 602‑288‑8344 for assistance.

Please apply online at