Events Budget Manager

Events Budget Manager

• Job Title:
  
  Events Budget Manager
• Department:
  Conferences & Community Events
• Campus
  
  Location:
  
  Main Campus
• FLSA Status:
  Nonexempt/ Hourly

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

Colorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

The Events Budget Manager plays a critical role in ensuring the financial success of the college's events operations. This position provides strategic leadership, in-depth analysis, and accurate reporting to develop and manage complex budgets for multiple event departments. Serving as a trusted advisor, the manager supports the Assistant Vice President of College Events and collaborates closely with event staff to align financial planning with organizational goals.

Acting as a key liaison between the Events Office and Finance, Payroll, and Human Resources, this role ensures seamless communication and compliance across departments while driving efficiency and fiscal accountability.

• Primary representative for the main events telephone and email box; answer questions, providing informed referrals for campus, community, parents, and students; arrange tours of event space with appropriate event staff. Manage the events central email.
• Work with Assistant Vice President for Events and Associate Directors of Internal and External Events on departmental budget and approval process, year-end reconciliation and annual reports.
• Manage the weekly event team's agenda and event staff scheduling; strategically organizes and manages the overall events calendar and the Presidential event briefings to keep the events office on time.
• Assist the Associate Director of Events in expense and revenue projecting and reporting, collection and distribution of revenue, and contract management; identify efficiencies in costs and business operations.
• Manage processing of payments, deposits, cash advances, journal entries, and travel reimbursements; invoice clients, reconcile budgets, and p-card reconciliation for the events team.
• Serve as the back‑up to the Assistant Director, Campus Planning/Scheduling & Events Database Administration.
• Assist with college events as needed and help maintain efficiency, customer service and the integrity of the department.

• Bachelor's degree (or equivalent combination of education and experience) plus a minimum of 2 years administrative, organizational, human relations and technical skills with demonstrated ability to learn new software.
• Familiarity with financial systems or tools.
• Ability to develop strong working relationships with people from different cultural backgrounds.
• Ability to work independently and demonstrate a high level of resourcefulness and professionalism, advanced proficiency in Microsoft suite, excellent oral and written communication skills; demonstrated ability to handle confidential/sensitive information with discretion; excellent organizational and customer service skills; ability to handle multiple demands and workload; flexibility to work evenings and weekends as needed.

• Proficiency and/or familiarity with Momentus, Banner and When to Work software; experience working in higher education.

• Does not supervise others
• Position requires driving CC vehicles (drivers must be eligible for coverage under CC's insurance plan)

• Final date to receive applications - last day to submit an application: 1/12/2026
• This position is not eligible for visa sponsorship.

$22.63 to $27.16 per hour

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b)…