Asset Accounting Manager

Job Summary

The Campus Controller's Office at CU Boulder welcomes applications for an Asset Accounting Manager! The Asset Management Unit existsto assure proper accounting for capital equipment and inventories for the University of Colorado at Boulder (UCB). This unit provides consulting, training, and mentoring regarding asset management tocampus personnel on the use of the finance systems and the business processes associated therewith, including departmental roles and responsibilities. They assist campus partners in facilitating accounting management and control of fiscal operations and resources.

This position exists to control new acquisition of capital equipment by campus departments by reviewing and verifying purchasing documents; contacting departments; correcting improper accounting codes; tracking/uploading files; reconciling transactions to department files and assigning tags and coordinating the taggingof new equipment. The lifecycle of campus capital equipment is ultimately managed by this position to ensure correct policies,procedures, accounting, and financial reporting. This position also trains and manages the Property Accounting Specialist and students(when needed) in completing periodic capital equipment inventory tasks;

including but not limited to: capital equipment tagging,capital equipment inventory cycles from start to finish, data inputinto the PSAM system and statistical sampling and testing of department completed capital equipment inventories.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals with disabilities.

The Campus Controller's Office maintains and supports the university's fiscal responsibility through accurate financialaccounting and reporting and in compliance with laws, regulations,policies/procedures and contract requirements for sponsored projects. We provide oversight, assistance and training in financial stewardship for the campus.

• Execute and manage the collection of capital equipment by reviewing purchase orders, journal entries and information from campus partners.
• Execute and manage the entry of a large volume of capital assets into PSAM each month.
• Manage the new and replacement of capital equipment tags forcampus partners within the current and new process.
• Execute and manage the Gift-in-kind process.
• Manage the reconciliation of capital accounts.
• Review of non-capital expense accounts to ensure proper accounting assignment.

• Review and approve Journal Entries for account code 810
  
  XXX on sponsored research speed types for allowability. Check to ensure
  
  Journal Entries are necessary and allowable under capital equipment guidelines and policies. Research Financial Services (RFS) and RFSCloseout route these JE’s journal entries to this position for approval within People Soft.
• Monitor and address all capital equipment related emails in the property email inbox with a focus on training, collaboration,responsiveness, issue resolution and customer service to our campus partners.

• Work with departments to set up new capital equipment fabrications and make additions to fabrications. Create fabrication tag numbers and review and approve new fabrication speed types.
• Monitor expenses that are charged to the fabrication expense account code. When a fabrication is complete, work with the department to make sure the…