Accounts Payable​/Payroll Administrator

• Base Pay $24.79 - $32.21 / Hour
• Job Category Finance
• Employee Type FT Non-Exempt

• Email lplamondon

Job Title: Accounts Payable / Payroll Administrator

Department: Finance

Immediate Supervisor : Finance Director

Pay Grade: NE9 - $24.79 - $32.21

Hiring Range: $24.79 – $28.49 per hour

Status: Full-Time

Classification: Non-Exempt

Primary Place of Work: Apex Building / 495 Apex Valley Road Black Hawk, CO 80422

Primary Responsibility:
The Payroll/Accounts Payable Administrator plays a critical role in ensuring the accuracy and integrity of the organization’s financial operations. This position requiresstrongattentiontodetail,ahighdegreeof accuracy, andacommitmenttomaintaining strict confidentiality. The duties outlined below represent the core responsibilities of the role; however, additionaltasksmaybeassignedasneededtosupportthe organization’s financial and administrative functions.

Duties:

The duties listed below are representative of, but do not necessarily include, all the duties and responsibilities that an individual in this position may be called upon to perform.

• Process payroll on a modern payroll system
• Ensure that all local, state and federal rules are followed
• Interacts with vendors and county employees for information and problem resolution.
• Create and provide training for county employees on payroll and timekeepingmatters
• Payroll system subject matter expert: troubleshoot/solve issues related tothe platform, and customize it as needed for variousroles/departments
• Maintain a Payroll Process Guide,draftpayrollandtimekeepingpolicies,andimprovethe payrollplatform
• Work with HR to ensure there are no gaps within the payroll process
• Provide backup to staff accountant as needed with simple reports or journal entries
• Processes invoices and other claims for payment generated by county employees and electedofficialsinanaccurateandtimelymanner;checks,vouchersandexpensereports for proper approvals, calculations, coding and support by third partydocumentation.
• Trains employees on usage of the Accounts Payable system, new vendor set-up requirements.
• Administers county p-card program, processes county p-card.
• Obtains vendor information prior to establishing vendors in payable system,including W- 9information.
• Interacts with vendors, county employees, and elected officials for information and problemresolutionregardingvendoraccountsbyansweringquestionsrelatingtofinance procedures and services
• Reconciles Accounts Payable, Payroll and Over the Counter checks, ach medical claims that have cleared monthly, along with applicable journal entries. Maintains and verifies coding quarterly and annually. Provides requestedreporting.
• Submits monthly disbursement for publication per state statute. Processes 1099 including all required annual reporting with the help of Staff Accountant and Finance Director as needed.
• Conducts Petty Cash Audit,semi-annually.
• Provides cross-training and knowledge transfer to staff as needed to support continuity of operations and government services.
• Exercises sound judgment in handling confidential and sensitive information, ensuring appropriate disclosure only to authorized individuals and entities.
• Assists in stabilizing emergent or unforeseen operational situations to ensure continuity of services and effective organizational response.
• Adheres to all County policies, procedures, regulations, and applicable laws.
• Performs other duties and special assignments as assigned.

• Payroll and Accounts Payable experience preferred.
• Valid Colorado Driver’s license (or the ability to receive one within 6-months of employment) with a safe driving record
• Must possess FEMA IS100 and IS700a within six months of employment. (Training provided afterhired)

OR

• Anycombina…