Accounting & Human Resources Manager

Description

Accounting & Human Resources Manager

Nativity of Our Lord Catholic Parish and School | Broomfield, Colorado

Position: Full-Time, Exempt
Reports to: Parish Business Manager

Nativity of Our Lord Catholic Parish and School seeks an Accounting and Human Resources Manager to oversee daily accounting, payroll, human resources, and school tuition account administration.

Reporting to the Parish Business Manager, this position is responsible for accurate financial and personnel records, timely completion of recurring responsibilities, resolution of discrepancies, and responsive service to employees and school families.

The Accounting and HR Manager works closely with the Pastor, Parish Business Manager, Senior Accounting Specialist, School Principal, and appropriate Parish, School, and Archdiocesan personnel.

Accounting and Financial Operations

• Maintain accurate Parish and School general ledger records in accordance with established accounting practices and Archdiocesan requirements.
• Review account, department, fund, and class coding; prepare and post approved journal entries.
• Reconcile payroll, tuition, accounts payable, accounts receivable, and assigned balance-sheet accounts.
• Coordinate with the Senior Accounting Specialist, who prepares bank reconciliations.
• Maintain monthly and fiscal-year-end closing schedules, supporting records, and audit documentation.
• Investigate discrepancies and resolve outstanding accounting items promptly.

Payroll Administration

• Manage biweekly payroll preparation, review, approved submission, and reconciliation for Parish and School employees.
• Verify compensation, hours, stipends, leave, deductions, and other payroll inputs.
• Review payroll registers for missing employees, duplicate payments, incorrect rates, and other exceptions.
• Provide the Business Manager with pre-process payroll registers and documented exceptions for approval before submission.
• Coordinate payroll corrections, tax reporting, retirement contributions, and benefit deductions.
• Maintain payroll records, deadlines, and written procedures.

Human Resources Management

• Coordinate recruitment, applicant screening, interviews, reference checks, and onboarding.
• Prepare employment documentation and maintain accurate employee records in Paylocity.
• Coordinate employment eligibility verification, background checks, Safe Environment requirements, and policy acknowledgments.
• Administer employee benefits, PTO, sick leave, FAMLI, and other applicable leave programs.
• Serve as the primary contact for routine employee HR, payroll, and benefits questions.
• Coordinate performance reviews, personnel changes, employee relations matters, and separations with management and Archdiocesan HR.
• Maintain confidential personnel records and monitor employment compliance requirements.

School Tuition and Finalsite Administration

• Manage the tuition ledger and billing cycle in Finalsite Enrollment, including charges, payment schedules, adjustments, and reconciliation.
• Maintain approved tuition rates, fees, deposits, discounts, scholarships, and payment plans.
• Coordinate with the School Registrar on enrollment, reenrollment, withdrawals, and billing changes.
• Respond to parent questions concerning tuition balances, payments, financial aid, and account arrangements.
• Follow up on overdue balances, document payment commitments, and escalation collection matters requiring management approval.
• Prepare monthly tuition receivable and aging reports for the Business Manager and Principal.

Financial Reporting and Budget Support

• Prepare monthly Parish and School financial statements and supporting schedules.
• Prepare required Archdiocesan variance analyses and explain significant budget differences.
  
  Prepare Finance Council financial…