Business Professional ; NE

Position: Business Professional I (NE)
Location: Twin Lakes

** Department:
** Parks Recreation and Natural Resources
** Start Here. Grow Here. Stay Here.
** This position plays a key role in the daily operation of Beaches and Water Access Parks Division (BWA). Position performs advanced professional work involving a wide variety of task related to division support, budget/finance, contract management, and pcard/procurement. This position requires independent judgement, excellent customer service and serves as a resource in the resolution of problems and issues. This position reports directly to the BWA Division Manager.
** DIVISION SUPPORT
*** Interfaces with division manager to provide detailed and technical project/unit information. Coordinates a variety of assignments and projects. Produces Division newsletter.
* Prepares a wide range of administrative submittals including administrative packets and legal service requests. Prepares routine correspondences, completes data entry and proofs and edits documents.
* Develops Division communications and composes letters requiring research, analysis and/or decision making.
* Prepares responses to BCC and/or administrative assignments.
* Special assignments, projects, and research will be assigned and completed as needed.
* Responds to customers and resolves difficult customer service situations. Answers/responds to phone calls and screens customer emails. Provides exceptional customer service to internal and external customers. Provides adequate response to policy, legal or regulatory issues.
* Coordinates asset management including the tracking of inventory, purchasing, and disposal.
* Coordinates and tracks trainings for Division staff.
* Assists with updates to Division’s web site information and coordinates social media content following Department’s protocol.
* Completes special projects, research and other operational assignments as required.
** BUDGET/FINANCE:
*** Monitors and tracks the Division’s budget and provides input on budget needs.
* Participates in budget preparation, data entry, and assists in the monitoring and updating through the fiscal year. Ensures compliance to policy and guidelines related to closing of the current fiscal year and makes recommendations to resolve issues in coordination with supervisors and OFM.
* Researches, compiles and analyzes financial related data; develops reports and related correspondence.
* Prepares yearly expenditure reports by org code and site, for the Division and for the Department, as needed
** CONTRACT MANAGEMENT:
*** Serves as administrative agent for 10 contracts managed by the Division.
* Serves as contract manager and administrative agent on department wide janitorial services contract.
* Participates in the preparation of requests for proposals, monitors performance, and addresses issues with contractors.
* Coordinates with the Department’s Procurement Liaison for contract renewals and amendments.
* Coordinates with Department’s Division Managers for establishment of yearly Purchase Orders for needed services.
* Maintains Division’s account information for electricity, water/sewer, trash, and recycling services.
* Processes requests for opening and closing accounts.
** PCARD/PROCUREMENT:
*** Follows procurement guidelines and policies. Prepares and issues department wide quick quotes and pre-qualified quick quotes. Supports the development of scopes and procurement submittals for formal solicitations.
* Completes entry of purchase requisitions and change orders in One Solution. Reviews vendor proposals and insurance certificates for contract consistency and policies ensuring proper procurement.
* Processes invoices for payment by reviewing OnBase, and coordinates with supervisors and staff for timely invoice approval and subsequent payment.
*** Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).
***** If you are selected to join our team,** ****.
** You will need to present the following items on your first day:
**** 1.*
* ** I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options:
*** If your position requires a Florida…