CDOC - Program Assistant Business Office in Canon

CDOC - Program Assistant I Business Office in Canon City

This position is only open to Colorado state residents.

Job Location: This position is located at the Business Office in Canon City. The eligibility list created from this announcement may be used to fill future vacancies at this location.

Colorado Department of Corrections Mission: We are a team of dynamic and diverse professionals building a safer Colorado by cultivating transformative opportunities for those under our supervision.

Our Vision: “Building a safer Colorado for today and tomorrow”.

CORE Values: Community Safety, Dignity, Diversity and Respect, Opportunity, Collaborative Partnerships.

• Distinctive career advancement opportunities throughout the state system.
• Strong, secure, yet flexible retirement benefits including the PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans.
• Medical and dental health plans.
• Short and long term disability coverage.
• Paid life insurance.
• 11 paid holidays per year plus vacation and sick leave.
• Wellness program, tuition reimbursement, training opportunities and more.

A Program Assistant provides administrative and professional/technical support to the DOC Controller and DOC Business Operations by formulating, organizing, initiating, and revising procedures for office administrative duties and support and advise Business Operations Management of issues requiring their attention by gathering, organizing, and analyzing information to ensure compliance with rules, regulations, policies, and procedures. Assist with Staff Resource Coordinator responsibilities for assigned Business Operations staff including maintaining employee files and managing, preparing, maintaining, and ensuring timely submission of required staff performance documentation as required by Human Resources and State Personnel Rules.

Requisition and utilize the assigned CCARD to purchase office equipment, supplies and forms; examine and consistently update the monthly budget; coordinate the CTCF Motor Pool vehicles; manage daily electronic and regular mail processing; control and monitor the logging of all incoming checks to the DOC; perform data entry for vendor files in CORE. Assist staff with UKG Dimensions questions and issues.

Assist with CORE security enforcement and other financial system access by reviewing requests, recommending updates to access, and identifying potential problems. Review employee status to ensure terminated or transferred employees are updated or disabled.

• Provide administrative, professional, and technical support for the DOC Controller and Business Operations by assisting the Controller, Deputy Controller, Internal Audit, General Accounting, Accounts Payable, Payroll, Cashier, Inmate Bank, Accounts Receivable, and other administrative staff with obtaining and exchanging information and coordinating assigned projects.
• Complete all daily electronic and regular mail processing including endorsing and logging all incoming checks, and managing and tracking postage warrants, warrant cancellations, and reissues.
• Assist the CORE Security Administrator and other administrative staff with financial system security enforcement including reviewing access requests and recommending appropriate access for each user.
• Assist the Business Operations Staff Resource Coordinator for assigned staff by interpreting and implementing policies and procedures and maintaining strict confidentiality at all times.
• Utilize the HRMES system to ensure each position has a current PDQ on file, update PDQs when required for changes in duties, and initiate PARs and ensure compliance with filling positions in accordance with personnel and budget rules.
• Manage, monitor, and track all Business Operations CCARD expenditures for office supplies and equipment utilizing properly completed purchase requisitions.
• Other duties, as assigned.

Four years of general clerical experience. This experience must be clearly described, in your own words, within the work experience section of your application. Work experience less than full time will be prorated.

• Clerical…