Administrative Assistant, Inn Estes Park

Administrative Assistant, Holiday Inn Estes Park

Join to apply for the Administrative Assistant, Holiday Inn Estes Park role at Delaware North.

5 days ago Be among the first 25 applicants.

Delaware North Parks and Resorts is hiring a full‑time Administrative Assistant to join our team at Holiday Inn Estes Park in Estes Park, Colorado. As an Administrative Assistant, you will be responsible for performing clerical and secretary duties to help the organization run efficiently.

If you like a fast‑paced job, working with and serving guests from all over the world, and want to experience hands‑on learning, our Parks and Resorts team invites you to apply today.

$20.00 – $25.00 / hour

• Health, dental, and vision insurance*
• 401(k) with company match*
• Paid vacation days and holidays*
• Paid parental bonding leave*
• Tuition or professional certification reimbursement*
• Weekly pay
• 50% off food & beverages
• 20% off retail items
• Training and development with opportunities for internal mobility and growth, including the chance to work at our other locations nationwide
• Available for full‑time, year‑round team members

Looking for a job you love in a place you’ll never want to leave? Be part of a global team on the doorstep of Rocky Mountain National Park! Enjoy the thrill of the outdoor activities with the convenience of living in the town of Estes Park.

• Dorm‑style housing available for $85/week, including wi‑fi and all utilities
• Low‑cost off‑site laundry facility
• Tons of outdoor activities, including:
  • Access to hiking and backcountry skiing in Rocky Mountain National Park
  • Rock climbing in Performance Park
  • Mountain biking in Hermit Park
  • Horseback riding, nature watching, camping, fishing, and much more!

• Responsible for processing invoices, purchase orders, receiving documents, and related records to ensure accurate and timely AP operations
• Troubleshoot purchasing system issues, including supplier setup, item and inventory maintenance, and reconciliation between purchasing and accounting
• Conduct research and analysis on invoices, credits, payments, and vendor discrepancies, and maintain strong vendor relationships, including payment setup and issue resolution
• Use multiple financial and operational systems such as Peoplesoft, APTrac, Freedom Pay, IHG Business Track, Chase Paymentech, AMEX, Micros, Opera, and Birch Street
• Maintain organized records, audit files, and documents in compliance with corporate guidelines and retention laws
• Serve as the primary liaison between hotel Operations and Accounting, ensuring clear communication and maintaining financial confidentiality
• Support Birch Street inventory functions (post Feb 2026)
• Assist with CAPEX processes, including form preparation, quote collection, invoice processing, and project tracking
• Secure and manage the cash room, ensuring only authorized access, proper key handling, and storage of cash
• Manage cash including retrieving and counting employee cash banks, making deposits, ensuring compliance, and reconciliation of funds
• Manage and analyze daily reconcile of cash and credit card over / short, documenting and researching discrepancies
• Research, dispute and collect on chargebacks through Chase Paymentech, AMEX and IHG Business Track
• Operate vehicle for transportation across properties as needed

• No high school diploma or GED required
• Minimum of 2 years of experience in administrative or office position, including experience with office administrative procedures, use, and operation of standard office equipment
• Previous experience with Microsoft Office Suite
• High level of interpersonal skills to handle sensitive and confidential situations
• Ability to prioritize and handle multiple tasks simultaneously
• Basic math skills
• A valid driver’s license

Days

Holiday Inn Estes Park is a haven for outdoor enthusiasts. The hotel is only two miles from the Rocky Mountain National Park and a short walk to the heart of town. Our natural playground offers many outdoor activities: hiking, biking, fly fishing, and rafting. We offer on‑site housing and discounts on meals, retail, and lodging.

We accept applications on an…