Executive Operations Manager ( Search

Overview

A privately held, founder-led organization is seeking a high-caliber Executive Operations Manager with strong operational instincts to support a senior executive overseeing multiple ventures across nonprofit, education, and commercial real estate.

This role is ideal for someone who thrives in a fast-paced, high-expectation environment and enjoys bringing structure, clarity, and follow-through to complex situations.

This is a full-time, in-office position (Monday–Friday, 9:00am–5:00pm).

This Executive Operations Manager will serve as a trusted extension of the executive, managing information flow, logistics, and operational follow-through across multiple entities. This is not a traditional administrative role. It requires sound judgment, discretion, and the ability to anticipate needs in a dynamic environment.

• The executive’s time is protected and focused on high-impact work
• Communication is organized, prioritized, and proactive
• Meetings, travel, and logistics run smoothly without last-minute stress
• Tasks and commitments across multiple projects are tracked and completed
• The executive gains meaningful time back each week

• Manage and prioritize a high-volume email inbox
• Draft correspondence and manage follow-ups
• Prepare briefing materials for meetings and calls

• Own calendar management and scheduling
• Coordinate meetings across internal and external stakeholders
• Manage all travel logistics and itineraries

• Maintain a master task and project tracker
• Track deadlines, deliverables, and action items
• Proactively follow up to ensure progress and completion

• Coordinate bill pay, document organization, and digital filing
• Route legal, financial, and operational documents appropriately
• Handle forms, contracts, waivers, and administrative paperwork

• Support multiple business lines with scheduling, coordination, and follow-through
• Serve as a point of contact between the executive and internal teams

• Maintain a consistent in-office presence Monday–Friday, 9–5
• Help uphold a professional, organized office environment

• Highly organized, proactive, and calm under pressure
• Strong judgment and discretion with confidential information
• Comfortable working in ambiguity and shifting priorities
• Excellent written and verbal communication skills
• Naturally anticipates needs and solves problems independently

• 3–7+ years supporting senior executives or founders
• Strong experience with calendars, email management, and travel coordination
• Proficiency with Google Workspace and Microsoft Office
• Ability to quickly learn tools such as task trackers, bill pay platforms, and CRM systems

For the right candidate, this role offers a clear growth path into broader operational leadership or a Chief of Staff–type position over time.

This is a confidential search. Additional details about the organization and executive will be shared during later interview stages.