Admin & Facilities Assistant

Join our team at Exxel Outdoors and help support the day-to-day operations behind some awesome brands in the outdoor industry! Reporting to the HR & Facilities Manager, this role is perfect for an organized, energetic, and people-focused professional who enjoys a variety of responsibilities in a fast-paced office environment. From front desk coordination and office administration to facilities support and event planning, this role plays an important part in creating a welcoming, organized, and engaging workplace while helping keep our headquarters office running smoothly!

Check out our job description below to see if this is the right fit for you!

Reporting to the HR & Facilities Manager, this role provides administrative and office operations support to ensure the Broomfield office runs smoothly and efficiently. This position serves as the primary front desk presence, creating a welcoming experience for employees, guests, and vendors while supporting day-to-day office needs. This role coordinates office logistics, supports internal communications, assists with onboarding-related setup activities, and helps maintain organized, well-stocked, and professional shared spaces.

The ideal candidate is highly organized, service-oriented, and enjoys being the central point of coordination that keeps an office functioning seamlessly.

Serves as the main point of contact for employees, guests, and vendors, ensuring a professional and welcoming experience at all times. Manage visitor check-in, issue visitor badges, and assist with general inquiries. Support daily front desk coverage and help ensure smooth communication across the office. Coordinate daily office operations, including incoming/outgoing mail, package distribution, shipping needs, and postage management. Monitor and maintain office and kitchen supply inventory, placing orders as needed.

Help ensure shared spaces such as kitchens, break areas, conference rooms, and common areas are clean, organized, and fully functional.
** Facilities & Building Operations *
* ** Serve as the main point of contact for all facility-related needs for employees, vendors, service providers, and downstairs tenants. Coordinate and oversee day-to-day building operations to ensure a clean, safe, and fully functional workplace. Act as the liaison for building maintenance, repairs, and service requests, ensuring timely resolution of issues. Coordinate with external vendors for facility services including cleaning, repairs, utilities, and building support needs.

Monitor the overall condition of the office and proactively address or upscale facility concerns. Support building access and security processes including key cards, visitor access, office entry procedures, and general security system oversight. Help ensure doors, alarms, and access systems are functioning properly and aligned with office protocols.

Provide administrative support, including filing, document organization, scanning, and maintaining employee and company records. Assist with data entry and updates in HR and company systems. Support onboarding preparation, including workstation setup, access coordination, paperwork preparation and welcome materials. Run employment verifications such as E-Verify and background check coordination. Assist with interview scheduling and candidate coordination as needed.

Assist with planning and coordination of office events, employee activities, and company gatherings. Support execution of all-hands meetings and internal events, including logistics, setup, materials, refreshments, and cleanup. Help coordinate employee recognition efforts, including birthdays, anniversaries, and internal communications that support employee engagement.

• -2 years of relevant experience or a degree with applicable project work.
• Excellent interpersonal communication skills.
• Strong verbal and written communication skills – Must be professional and courteous.
• Must be able to maintain confidentiality.
• Proficient in Microsoft Office suite, Outlook preferred also.
• Positive and proactive approach to people and the business.
• Self-motivated and energetic individual with a strong work ethic.
• Must have strong organization skills.

To ensure all supplies and services have been bid by multiple providers to ensure fiduciary responsibility of company assets.