Office Coordinator

Position & Team:
Office Coordinator (Board Support, Fleet Management, and Billing Support), Admin

Wage Range: $29-30.50/hour + PTO, 401K match, Health/Dental/Vision insurance, housing assistance

Classification:
Full-time, year-round, non-exempt

Start Date:

November 2026

Reports to:

Director of Human Resources

_______________________________________________________________________________

The Ascendigo Office Coordinator will assist all departments with administrative requests including but not limited to scheduling and organizing meetings, scanning and printing, supply/equipment requests, and conference room preparation. This position will have strong organizational and multitasking skills, attention to detail, and excellent written and verbal communication skills with a strong emphasis on board activities. This position is also responsible for making sure the office space runs smoothly, that it is neat and tidy, and stocked with supplies.

This is a fully in-office position requiring regular, on-site attendance at Ascendigo Autism Services in Carbondale, Colorado. This position is not eligible for remote or hybrid work arrangements.

• Greet all visitors, provide general support and information
• Support task as needed for senior leadership including but not limited to travel, filing, editing, typing, copying, binding, and scanning.
• Keep the office tidy, stocked, and organized, including kitchen, conference room, and storage closets
• Receive, sort, and distribute all deliveries and mail
• Order office supplies, stock supply stations, and ensure office equipment is operable
• Coordinate repairs for office equipment
• Assist with new client intake
• Handle sensitive information in a confidential manner in compliance with HIPAA
• Ensures all billing and session documentation in the Aloha ABAis completed accurately and on time to support regulatory compliance and billing integrity.
• Coordinate office procedures including control of petty cash
• Phone system operations and equipment check in/out procedures
• Perform administrative tasks to support daily business operations
• Always exhibit polite and professional communication
• Provide basic bookkeeping and process deposits
• Coordinate with IT vendors ensuring technology and support needs are met
• Responsible for board and committee meeting schedules, portal updates, minutes, agendas, packets, and any annual board documents.
• Other duties as assigned or needed.
• support with general mailers
• Supply checks and facility walkthroughs
• Answering Phones and helping direct call traffic
• Answering doors / letting visitors in/out of building
• Fleet Coordination (5-10 hours/week)
• Checking fluid, lights, tires & making record
• Coordinating repairs with mechanics & scheduling pickup/ drop-off
• Administering new driver training and administering driver re-checks
• On Call Support in case of vehicle breakdown
• Work with current staff members to help coordinate weekly vacuuming and cleaning
• Board Admin Support
• Manage all board and committee calendar invites
• Manage board tracker (attendance and demographic info)
• Ensure all required documentation is uploaded to the board portal, quarterly
• Prepare & Distribute board and committee packets quarterly
• Complete minutes for all board meetings and devo, program, and finance committee meetings, quarterly

• Knowledge of the field of autism is preferred
• Excellent organizational and communication skills
• Attention to detail and problem-solving skills
• Ability to multitask and work under minimal supervision
• Knowledge of Microsoft Office, strong emphasis on Word and Excel

• Must be 21 or over and have legal working status
• Valid driver’s license with no major violations in the past 5 years
• Clean background check…