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Scheduling Manager

Job in Timnath, Larimer County, Colorado, 80547, USA
Listing for: Respite Care Inc.
Full Time, Per diem position Listed on 2026-11-06
Job specializations:
Salary/Wage Range or Industry Benchmark: 21 - 23 USD Hourly USD 21.00 23.00 HOUR

Job Description & How to Apply Below

JOB TITLE:

Scheduling Manager

FLSA CLASSIFICATION:
Non-exempt

EMPLOYMENT STATUS:
Regular, Full-Time

HIRING RANGE: $21.00 - $23.00 per hour, depending on experience and education. Additional compensation available for candidates who are fluent in both English and Spanish.

WORK HOURS:

40 hours per week Monday-Friday, days and schedules may vary

REPORTS TO:

Program Director

REVISION DATE: 10/2026

Key Responsibilities
  • Create and manage staff schedules for Child Care Specialists to ensure appropriate child-to-staff ratios, adequate program coverage, and compliance with licensing requirements and internal procedures for staff qualifications and classroom assignments.
  • Manage incoming family scheduling requests, including additions, cancellations, waitlists, and schedule changes, while communicating promptly and professionally with families.
  • Maintain accurate child and staff schedules in scheduling software systems, ensuring all scheduling changes are updated in real time to support accurate family billing and staffing needs.
  • Monitor daily staffing and child schedules, proactively identifying scheduling conflicts and staffing shortages, and coordinating replacement staff to ensure appropriate coverage for call-outs, absences, and changing program needs.
  • Serve as a point of contact at the front desk, warmly greeting and assisting families, guests, and visitors while maintaining a professional and welcoming environment.
  • Answer incoming phone calls, respond to inquiries, and direct messages and communications to appropriate staff members in a timely manner.
  • Collaborate with the Program Director, Child Care Manager, and other program staff to ensure accurate scheduling, medication assignments, and effective communication regarding daily operations.
  • Other duties as assigned
    • Supervisory Responsibilities

    This position does not supervise any other personnel.

    Qualifications and Conditions of Employment
  • Belief in Respite Care’s Mission and Philosophy
  • Strong organizational skills and exceptional attention to detail.
  • Ability to manage multiple competing priorities and respond to changing needs throughout the day.
  • Excellent written and verbal communication skills, with an emphasis on professionalism, responsiveness, and customer service.
  • Ability to work independently, take initiative, and proactively identify and resolve scheduling concerns.
  • Proficiency with computers, scheduling software, and electronic communication systems; ability to learn new technology quickly.
  • Ability to maintain accurate records and understand the impact of scheduling decisions on staffing, program operations, and family billing.
  • Dependable, adaptable, and solutions-oriented, with a positive and collaborative approach to teamwork.
  • Fluency in both English and Spanish is preferred, with additional compensation available for qualified bilingual candidates.
  • Ability to maintain confidentiality and exercise sound judgment when handling sensitive family and employee information.
    • Working Conditions
    • Ability to use computers and look at monitors for up to 8 hours per day
    • Ability to communicate professionally via email, phone, and in person
    • Ability to stoop, kneel, reach, bend at the waist, and lift 50 lbs.
    • Ability to sit or stand for up to 8 hours per day
    • Must possess a valid, current driver’s license and means of transportation
    Hours and Time Off
    • 40 hours per week, Monday-Friday
    • Must be available occasional evenings and weekends to execute fundraising and donor events, as well as participate in some staff meetings and retreats
    • Time off must be approved in advance by Program Director
    • Must be available for rotating on-call weekends
    Benefits
    • Health insurance partially paid by employer
    • Accrued time off
    • Life insurance policy
    • 401(k) matching opportunity
    • 8 weeks paid Parental Leave
    • Discounted child care between ages of 6 weeks to the time child is eligible to enter kindergarten
    • Wellness week after 7 years of full-time employment and every 7 years after
    • Professional development opportunities
    • Incredible work environment and culture surrounded by passionate and invested team members who value the mission of the organization and our role in the community
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