Project Manager, Business Administration

Job Location:

HUGO, CO 80821, Salary Range: $40.00 - $55.00 Hourly,

Job Shift: Day,

Qualifications:

PURPOSE:

The Project Manager is responsible for planning, coordinating, implementing, monitoring, and successfully completing grant-funded projects and organizational initiatives at Lincoln Health.

Reporting to the Chief Financial Officer (CFO), this position provides centralized oversight of grant requirements, project timelines, financial tracking, resource allocation, risk management, vendor coordination, and project deliverables.

The Project Manager serves as a primary point of coordination between hospital leadership, department managers, employees, grant administrators, contractors, and external vendors to ensure projects are completed efficiently, within approved budgets, and in compliance with applicable grant requirements.

A key responsibility of this position is maintaining accurate project documentation and providing the CFO with a comprehensive Bi-Weekly Project Management Report that communicates project progress, grant funding status, financial performance, risks, issues, and upcoming milestones.

The Project Manager works closely with various individuals both internal and external to the Lincoln Health organization to achieve, on time, on scope, and on budget projects.

Lincoln Health is a 25-bed Critical Access Hospital.

Lincoln Health provides a number of Primary Care clinics, a Specialty Clinic, and an Extended Care Unit within the community. The facility employs 150-200 employees.

• Develop, implement, and maintain comprehensive project plans for grant-funded projects and organizational initiatives.
• Establish project objectives, scope, timelines, deliverables, milestones, budgets, and resource requirements.
• Coordinate projects from initiation and planning through implementation, completion, and closeout.
• Ensure project activities align with organizational priorities, grant agreements, and approved funding requirements.
• Monitor project schedules and proactively identify potential delays, obstacles, or resource limitations.
• Collaborate with the CFO, executive leadership, and department managers to establish project priorities and expectations.
• Track project milestones and hold responsible parties accountable for assigned deliverables.
• Coordinate multiple projects simultaneously while maintaining accurate and current project documentation.
• Recommend corrective actions to the CFO when project timelines, budgets, or deliverables are at risk.
• Coordinate information and documentation necessary for grant progress reports and closeout requirements.
• Maintain documentation supporting grant expenditures, reimbursement requests, financial reports, and audits.
• Develop, maintain, and regularly update a centralized RAID Log for assigned projects.
• Identify and document project risks, assumptions, issues, and dependencies that could affect project success.
• Attend and actively participate in all required project meetings, recurring conference calls, grant-related meetings, vendor meetings, and leadership updates.
• Coordinate and schedule regular project meetings with internal and external stakeholders.
• Commitment to teamwork, professionalism, and continuous improvement.

There is a risk of exposure to blood and body fluids or other potentially infectious materials.

No direct reports but will need to influence individuals through the organization to meet deliverables.

The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include distance vision and the ability to adjust focus.

• Associate's degree in Business Administration, Healthcare Administration, Project Management, Finance, or a related field, or an equivalent combination of education and relevant experience.
• Bachelor's degree preferred.
• PMP, Agile, or relevant grant management or financial management certifications ideal.
• Experience managing multiple projects with competing deadlines.
• Experience with budget tracking, financial reporting, and project documentation.
• Experience coordinating multidisciplinary teams and external vendors.
• Healthcare or nonprofit grant management experience preferred.

Excellent written and verbal communication skills are required. This individual will need to provide…