Campus Fiscal Manager

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Under the direction of a designated campus administrator, this position actively participates in a variety of campus fiscal functions, impacting campus accounts, fund, and budget management. The Campus Fiscal Manager uses accounting principles and business office management practices in support of the budget and financial needs of the campus, ensuring compliance with all College fiscal principles and processes.

This position may serve as a lead to other campus team members and may advise management regarding the effective use of resources and methods to maximize budget.

Education and experience sufficient for the rigors of the position. Examples may include a bachelor’s degree and three years of related experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position.

Degree in accounting, finance, or related field preferred. Supervisory experience may be beneficial.

Special Skills or abilities directly applicable to the position: knowledge of generally accepted accounting principles and practices, business office operations, budgeting, profit and loss statements, record‑keeping management systems and techniques. Quantitative/qualitative analysis. Organize and prioritize workload and meet deadlines, perform accurate calculations, utilize automated computer programs, and prepare financial reports and spreadsheets. Familiarity with Microsoft Office particularly Excel.

Welcoming. Innovative. Focused on Student Success. These principles reflect the soul of CMC. They guide us in building our teams, cultivating leaders, and expanding our approaches and mindset. They guide us to be an institution of higher education that’s the right fit for every faculty member, staff, student, and community member in its trust. Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds.

Bilingual (English/Spanish) or conversational language abilities are preferred.

Essential Duties

• Uses college ERP software to record, store, maintain and analyze financial information. Includes assigning revenues and expenditures to appropriate accounts or functions and posting appropriate records. Determines whether expenditures have been made in accordance with valid procedures and within budgetary constraints. Prepares journal entries and input documents to correct campus users’ errors.
• Examines large volumes of invoices, expense vouchers, and other source documents to verify obligations and post appropriate records. Maintains electronic records and files related to accounting activities. Initiates requisitions for purchase orders and request for proposals (RFP) and/or quotes (RFQ) in accordance with purchasing guidelines.
• Serves as a resource to college employees, and provides responsive, high quality service to representatives of outside agencies and members of the public, by providing accurate, complete and up‑to‑date information, in a courteous, efficient and timely manner.
• Compiles and analyzes data for special and regular financial reports. Summarizes financial data to keep financial records. Analyzes quarterly budget spreadsheets and identifies any problem areas.
• Advises campus leadership on effective uses of resources, methods to maximize resources, and best budgeting practices. Coordinates and balances annual budget submissions from all departments across the campus. Provides budget training to all levels of positions at the campus.
• Serves as a designated buyer for the campus. Involves training and advising all levels of staff and faculty at the campus on purchasing guidelines and procedures. Works with campus departments, vendors, Risk Management and Purchasing Department to ensure that Certificates of Insurance are current and compliant with CMC policy.

• Receipts…