Office Manager

Location:

Evergreen, CO

Employment Type:

Full-Time | Direct Hire

Salary: $68,000–$80,000 annually

Schedule:

Full-Time | Standard Business Hours

Wheeler Staffing Partners is seeking an experienced, organized, and results-driven Office Manager for a well-established oral and maxillofacial surgery practice in Evergreen, Colorado. This position will oversee the daily administrative and operational functions of the practice, ensuring efficient workflows, strong financial performance, and an exceptional patient experience. The Office Manager will lead the front office team, oversee scheduling, billing, insurance, collections, and administrative processes, and serve as a key liaison between patients, providers, and staff.

The ideal candidate is a hands‑on leader with experience in dental, oral surgery, or healthcare practice management who understands how to balance operational efficiency, financial accountability, employee development, and patient satisfaction. This is an excellent opportunity for an experienced healthcare professional looking to take ownership of practice operations and make a meaningful impact within a patient-focused surgical environment.

Oversee daily front office operations to ensure the practice runs efficiently and delivers a positive patient experience.

Manage patient scheduling, appointment coordination, records management, and insurance verification processes.

Establish and maintain efficient administrative workflows to improve productivity and patient flow.

Ensure patient records, documentation, and administrative information are accurate, complete, and properly maintained.

Monitor daily office activities and proactively address operational challenges.

Coordinate with surgical and clinical staff to ensure effective communication and seamless patient care.

Oversee office and medical supply inventory, purchasing, and vendor relationships.

Identify opportunities to improve processes, reduce inefficiencies, and enhance overall practice performance.

Lead, supervise, and support the administrative and front office team.

Participate in hiring, onboarding, training, and development of administrative personnel.

Establish clear performance expectations and hold team members accountable for their responsibilities.

Conduct performance evaluations, provide coaching, and address performance concerns when necessary.

Foster a positive, professional, and collaborative work environment.

Ensure appropriate staffing and scheduling to support daily patient volume and operational needs.

Serve as a resource for employees regarding administrative procedures, patient concerns, and workflow challenges.

Oversee medical and dental billing, coding, insurance claims, and collections processes.

Monitor accounts receivable (AR) and ensure timely follow-up on outstanding balances.

Review and resolve insurance claim denials, discrepancies, and payment issues.

Ensure accurate insurance verification and appropriate handling of patient financial information.

Monitor collections activity and identify opportunities to improve revenue cycle performance.

Prepare and review financial, billing, and collections reports for practice leadership.

Assist with budgeting, expense management, and financial planning.

Work closely with providers and administrative staff to maintain accurate billing practices and support financial performance.

Promote a welcoming, professional, and patient-centered environment.

Serve as a point of contact for escalated patient questions, concerns, and service-related issues.

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