Transportation Administrator

The Transportation Administrator supports the daily operations of Ashley’s Final Mile delivery network by ensuring accurate scheduling, compliance, and documentation for all transportation activities. This role acts as a key liaison between drivers, dispatch, and management to maintain service excellence and operational efficiency.

Route & Schedule Coordination: Assist with planning and assigning delivery routes to ensure timely service.

Compliance & Documentation: Maintain accurate DOT records, driver logs, and vehicle inspection reports.

Communication Hub: Act as the main contact for drivers and dispatch, resolving delivery issues promptly.

Reporting: Generate and distribute transportation performance and cost reports.

Administrative Tasks: Manage billing paperwork, fuel card tracking, and other operational documentation.

Safety Support: Help implement safety programs and monitor adherence to FMCSA and company standards.

This section describes the primary /essential responsibilities that this job performs.

• Coordinate daily delivery routes and driver assignments.
• Example:
  Adjust routes when a driver calls in sick or when a high-priority customer delivery needs to be expedited.

• Maintain DOT and FMCSA documentation, including driver logs and vehicle inspection reports.
• Example:
  Ensure all pre-trip and post-trip inspections are uploaded and filed before routes start.

• Assist dispatch and drivers with real-time updates and issue resolution.
• Example:
  Communicate with drivers when traffic delays occur and reroute them to maintain on-time delivery.

• Prepare transportation performance reports and monitor cost efficiency.
• Example:
  Generate weekly reports on delivery success rates, fuel usage, and overtime hours for management review.

• Handle billing paperwork, fuel card management, and other operational documentation.
• Example:
  Verify fuel card transactions against mileage logs and submit accurate billing to accounting.

• Support implementation of safety initiatives and monitor adherence to company standards.
• Example:
  Schedule monthly safety stand‑ups and track driver participation in compliance training.

• High School Diploma is required.

• 1 years experience in delivery, distribution, logistics, and/or facility management with warehousing.
• 1+ years of experience leading cross‑functional teams.

• Must possess strong analytical skills using data and reporting.
• Excellent verbal and written communication skills; able to present clean, organized, and thorough information and data appropriate for intended audience.
• Ability to lead team in company driven processes and procedures.
• Experience coaching for improvement
• No Travel
• Ability to work evenings, weekends, and holidays as required.
• Flexible and willing to work extended hours when necessary.
• Ethics and values
• Integrity and trust

Reasonable accommodations will be made for individuals with disabilities.

Seeing: Must have close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Communication: Must be able to effectively communicate to perform the requirements of the position.

Sitting:Will remain in a seated position.

Fingering/Grasping/Feeling:Must be able to perform repetitive tasks with both hands to include keyboarding, handwriting and office equipment operation.

Standing/Walking:Must be able to move about from one area of the workplace to another.

Climbing/Stooping/Bending/Kneeling/Reaching:Will bend, twist, squat, stoop, kneel,…