Senior Accounts Payable Associate

Senior Accounts Payable Associate

Job Description

The Senior Accounts Payable Associate oversees the daily accounts payable cycle, ensuring invoices, payments, and expense reports are processed accurately and on time. This role manages integrated invoice batches, payment requests, and vendor allocations while supporting process improvements and team training within the accounts payable function.

Responsibilities

+ Monitor and post daily integrated accounts payable invoice batches to the accounting system.

+ Review, edit, and approve daily invoice batches prepared by the accounts payable team to ensure accuracy and completeness.

+ Process stop payment requests, obtain cleared check copies, and handle voided checks in accordance with established procedures.

+ Research outstanding operating account checks and checks that have been returned, resolving issues promptly.

+ Record all wire payments in the Business Central accounting system with proper coding and documentation.

+ Process cashiers checks as needed, ensuring appropriate approvals and supporting documentation.

+ Review, approve, and allocate p-card transactions for the accounts payable purchasing card program.

+ Review, edit, and process invoice integration spreadsheets in Business Central to maintain accurate financial records.

+ Create journal entries for national vendor allocations, ensuring proper account coding and adherence to accounting standards.

+ Process vendor invoices and employee check requests using the Procure-to-Pay system, following accounts payable policies.

+ Assist in the timely processing of employee expense reports in the Concur system, ensuring compliance with expense policies.

+ Assist in monthly research and reconciliation of open invoices and credit memos to resolve discrepancies and maintain clean vendor accounts.

+ Support the training of new employees on accounts payable policies, procedures, and systems.

+ Perform other accounts payable and related duties as assigned to support the finance team.

Essential Skills

+ At least 3 years of accounts payable experience, including invoice processing and payment handling.

+ Strong proficiency in accounts payable processes, including invoice review, approval workflows, and reconciliation.

+ Hands-on experience with invoice processing, including integrated invoice batches and vendor payment cycles.

+ Ability to manage p-card transactions, including review, approval, and allocation of charges.

+ Proficiency with Microsoft Excel for tracking, reviewing, and reconciling accounts payable data.

+ Experience researching outstanding checks, returned checks, and open invoices to resolve payment issues.

+ Ability to create and post journal entries related to vendor allocations and other accounts payable activities.

+ Attention to detail and accuracy in processing invoices, payments, and expense reports.

+ Strong organizational skills to manage multiple tasks and deadlines within the accounts payable function.

Additional

Skills & Qualifications

+ Experience working with Business Central or similar accounting systems.

+ Familiarity with Procure-to-Pay systems for vendor invoices and employee check requests.

+ Experience using Concur or similar expense reporting systems.

+ Ability to support and train new team members on accounts payable policies and procedures.

+ Strong communication skills to collaborate effectively with internal stakeholders and vendors.

+ Comfort working in a fast-paced environment where priorities may shift.

+ Interest in being considered for a future permanent role in accounts payable.

Work Environment

+ This position is based on-site in Columbia, with standard working hours from 8:00 a.m. to 5:00 p.m.

Job Type & Location

This is a Contract position based out of Columbia, MD.

Pay and Benefits

The pay range for this position is $29.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available…