Document Control Specialist

Responsibilities

• Serve as primary communications hub for project teams by maintaining project records, assembly and distribution of documents using a variety of tools
• Work on Document Control activities with minimal supervision.
• Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance.
• Update and maintain project document control procedures and record keeping databases.
• Support Program Controls Manager with overall Program Controls needs, information access, project closeout activities and document management.
• Liaise with project site teams to proactively address documentation issues to promote project success.
• Support Project Managers in collection/distribution of data, communications, and coordination of team deliverables.
• Support the development and maintenance of periodic status reports to keep management and/or clients informed of project progress.
• Support managers in presentations/reports to clients.
• Assist with change order management.
• Prepare transmittals and reports and distribute and file documents as directed.
• Assist in developing and adhering to project document control procedures.
• Manage office facilities including building access controls, supplies, and maintenance.
• Other duties as assigned.

Qualifications

• Minimum 2 years experience of document management, quality control, information technology or other similar experience.
• Knowledge of MS Excel and Word required
• Knowledge of MS Office Suite preferred (Outlook, Teams, etc.)
• Knowledge of MS SharePoint preferred
• Knowledge of InEight Document preferred
• Must be extremely well organized and detailed
• Excellent verbal and written communication