Procurement and Contracts Manager

JOB SUMMARY

The Procurement and Contracts Manager plans, organizes, coordinates, and manages the operations and activities of all campus-wide professional services to include centralized purchasing and contract administration; ensures that procurement and contracting duties are performed in an efficient, effective and timely manner and adheres to federal, state, and local procurement laws, policies and procedures. This position participates in the development of policies and strategies for operations;

manages the effective use of resources to improve organizational productivity and customer service; performs diverse, specialized, and complex work involving significant accountability and decision-making responsibilities which may include but not limited to budget administration, project evaluation, recommendations and implementation of policies, procedures, goals, objectives, priorities, and standards; and performs related work as assigned. This position works closely with and reports to the Controller.

ESSENTIAL JOB FUNCTIONS:

* Plans, manages, organizes, coordinates, and oversees the daily functions, operations, and activities of all campus-wide professional services to include centralized purchasing and contract administration, ensuring comprehensive procurement and contracts compliance.

* Participates in the development and implementation of goals, objectives, policies, and priorities for the department; continuously monitors the efficiency and effectiveness of assigned projects, service delivery methods, and procedures; assesses and monitors workload, administrative, support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement; ensures compliance with budgeted funding.

* Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award(s), ensuring that awards are in compliance with the code and policy; negotiates contracts; administers contracts to ensure compliance with required specifications and service quality.

* Provides oversight for all procurement for inventory and non-inventory items; assists staff in preparing RFP's and bids; develops the scope and specifications; reviews and approves all nonconstruction bids prior to public release; participates in scoring and vendor interviews.

* Initiates the bidding process for all contracts over specified amounts including professional services, contract services, large equipment purchases and executes such contracts; oversees the PCard program by reviewing and validating P-Card transactions.

* Prepares and presents reports and other necessary correspondence related to assigned activities and services.

* Serves as a liaison for assigned functions with other departments, divisions, and outside agencies.

* Attends and participates in professional development training sessions, conferences, seminars, meetings, etc., to enhance job knowledge and skills, and to stay abreast of new trends and innovations in purchasing and contracts management.

* Monitors changes in regulations and technology that may affect operations; stays abreast of any changes in federal, state and local requirements and implements policy and procedural changes after approval.

* Verifies that the contractor, consultant, subcontractor and/or vendor complies with all of the terms and conditions of the agreement/contract to ensure that all parties have properly fulfilled their obligations and no responsibilities remain unperformed.

* Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.

* Directs the establishment and maintenance of working and official electronic files; ensures that the procurement files contain the necessary information to withstand audit and compliance reviews.

* Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

* Bachelor's degree in business administration, supply and contracts management, purchasing, materials management, finance…