Admin. Assistant ; DD

Program Details

Program Name: Developmental Disabilities Administration

Works with the following population: New Horizons Team members and the general public.

Who can apply: All who meet the qualifications.

Days & Time: This position will work 40 hours a week. Monday through Friday, 8am to 5pm (1‑hr lunch break). On‑call as needed.

Pay: $37,792.77 per year

• Serve as the main point of contact for the copier company, lawn services, flooring care, vending services, landlords, property managers, realtors, and other entities.
• Maintain all building supplies.
• Maintain keys for DD group homes and offices, in addition to its signature sheets.
• Maintain the Smart Sheet system and manage access to it.
• Schedule meetings on behalf of the DD Division Coordinator.
• Record minutes for all meetings related to the DD department.
• Assist with interviewing candidates for all open DD Admin and DD Residential positions.
• Act on behalf of the DD Division Coordinator in his/her absence.
• Step in as the interim secretary for programs in need.
• Assist the Compliance department with uploading documents for investigations.
• Complete corrective action plans for DCH audits.
• Update the organizational chart for DD programs.
• Work with Host Home applicants during the application process.
• Approve all maintenance requests.
• Send all supervisory forms, write‑ups, resignation letters, and other documentation to Human Resources.
• Ensure all timesheets and employee documentation are accurately submitted.

• Request, manage and maintain various contracts affiliated with the DD department, as requested by the DD Division Coordinator.

• Schedule and conduct random site inspections as needed (during and after hours).
• Track all site (group homes, host homes, CLS homes) inspections through a tracking system.

• Answering phones and directing calls.
• May possibly supervise staff.
• Other duties as assigned.

High school diploma or GED. Must have at least five (5) years of office/clerical experience. Must have at least two (2) years of intellectual/developmental disabilities (I/DD) experience. Proficient in Microsoft Word and Excel. Must possess excellent customer services skills, in addition to excellent organizational skills, excellent time management skills, and excellent communication skills.
Must have a personal, insured vehicle and a clean MVR, as occasional travel may be required.

• At least five (5) years of office/clerical experience.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. We are also unable to contact applicants who are not selected for a position. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by Human Resources to continue the hiring process. This position is subject to close at any time once a satisfactory applicant pool has been identified.