DEPUTY CLERK II G115 - Clerk of Superior Court

Responsibilities

• Receives court actions for processing; processes each accepted case by entering all data elements into computerized court management system; assigns judges and case numbers; identifies each type of court action based upon substance and statutory procedural requirements; determines if venue and jurisdictional requirements have been met; tracks cases to ensure successful processing; accepts or rejects each action submitted based upon completion and submission of all legal requirements and mandatory documents;
  
  processes criminal sentences and fine payments; strikes jurors for domestic, criminal, and civil cases; processes paperwork for appeals; processes adoptions; files attorneys paperwork.
• Attends arraignments, guilty pleas, docket calls, trials, jury selection, and probation revocations; records required information for official records; enters information into official court record through computerized court management system; generates new notices, bonds, and other documents as needed.
• Assists the public at the counter; answers telephone; researches and responds to written and verbal inquiries about court policies, procedures, case status, fines and costs due, and scheduling of court proceedings; resolves complaints; retrieves and interprets case history information; assists judges and attorneys as needed.
• Receives, receipts, records, verifies, monitors, and submits fines, fees, costs and other monies received by court; disburses restitution payments; enters payment information into system and posts to proper case file.
• Receives, dockets, and files warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances.
• Receives paperwork for passports, forward documents to Passport Services.
• Sends DUI and surrender of parental rights notices to the local newspaper.
• Prepares and processes sentences, bond forfeitures, sentence reviews, appeals, adoptions, orders, bench warrants, and revocations.
• Checks fines for probation officers.
• Completes prisoner histories; receives fines; picks up and secures cash bonds; secures warrants.
• Research criminal case information for various agencies; answers prisoner questions and mail; responds to phone inquiries and assists the general public.
• Maintains all court documents and ensures filing processes are consistent.
• Verifies all Superior Court Documents from previous day; makes corrections where needed.
• Prepares and drafts various reports as requested or required.
• Assists and responds to prisoners in filing of habeas corpus actions; bills inmates when filing civil cases; maintains records of payments and correspondence.
• Pulls cases and delivers to judges; pulls records, makes certified copies, and faxes documents.
• Processes notary public applications.
• May assist Chief Deputy with operation of the financial division of superior, state & juvenile court clerk’s office to include receiving, verifying, accounting, and balancing fines, fees, and funds; preparing reports and disbursements for funds; preparing and maintaining office accounting records; balancing and reviewing financial reports; coordinating and performing daily verification and audit of all funds received by office; preparing daily and weekly deposits;
  
  entering and monitoring debit and credit entries in ledgers; and assisting in monitoring account activity and evaluating relevant statutory and regulatory changes.
• Performs other related duties as assigned.

• Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court.
• Knowledge of modern office procedures.
• Knowledge of the operations and functions of local and state court systems.
• Knowledge of legal terminology and required record‑keeping procedures and deadlines.
• Knowledge of bookkeeping and accounting practices.
• Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.

• Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
• Skill in basic mathematics.
• Skill in dealing with the public.
• Skill in oral…