Program Budget Manager

Budget Manager

The Budget Manager is responsible for comprehensive budget management, financial analysis, forecasting, reporting, and financial support for assigned University and Foundation programs. The position serves as a financial resource to academic and administrative leadership and assists departments in effectively managing institutional, state, Foundation, restricted, and other designated funding sources. The Budget Manager ensures the accuracy and integrity of financial records, maintains compliance with GAAP, Foundation policies, donor restrictions, and applicable regulatory requirements, and serves as a key resource to University departments regarding Foundation financial activity.

Funding for the position is currently secured for three (3) years. Continuation beyond the three-year period has not been determined. If not renewed, the position may end before or at the conclusion of that period.

Significant Duties &

Responsibilities include:

Budget Development and Administration (35%) - Assist with the development, preparation, and maintenance of annual operating budgets for assigned departments, schools, programs, and initiatives. Review historical financial activity, current-year expenditures, known commitments, and anticipated needs when developing budget projections. Monitor budget availability throughout the fiscal year and identify potential funding shortfalls or excess balances. Assist departments with budget amendments, transfers, and other adjustments in accordance with applicable policies and procedures.

Maintain accurate budget documentation and supporting records. Assist leadership in evaluating the financial impact of proposed programs, initiatives, and expenditures. Maintain accounting records in accordance with GAAP.;
Financial Analysis and Reporting (20%) - Prepare and analyze monthly, quarterly, and annual financial reports. Perform budget-to-actual analysis and investigate significant variances. Monitor expenditures, encumbrances, commitments, and available balances. Identify unusual or potentially problematic transactions and coordinate resolution with appropriate departments. Develop financial summaries and management reports for academic and administrative leadership. Translate financial information into clear, useful information for individuals who may not have an accounting background.

Assist with financial forecasting and long-range budget planning.;
Coordination and consolidation of Foundation and University Funding (20%) - The Budget Manager will provide centralized financial analysis and budget support to assigned programs, maximizing the effective use of Foundation and state resources to meet program requirements within established annual budgets and applicable funding restrictions. The position will:
1) Assist departments in understanding and appropriately utilizing Foundation funds, restricted funds, endowment distributions, and other designated resources.
2) Review proposed expenditures and budget requests for available funding and consistency with applicable restrictions.
3) Coordinate with Foundation Accounting regarding fund balances, available resources, transfers, and other financial information.
4) Help departments distinguish between Foundation-funded and University/state-funded expenditures.
5) Support compliance with donor intent, fund restrictions, University policies, and Foundation policies.
6) Assist with documentation and financial reporting associated with Foundation-supported programs.
7) Coordinate with University Finance and other appropriate offices regarding state-funded budgets and transactions.
8) Identify situations where University/state and Foundation funding may overlap and coordinate with the appropriate financial office before commitments are made.
9) Assist departments in navigating funding restrictions and applicable University procedures.;
Audit, Compliance, and Administrative Support (20%) - Apply appropriate internal controls to budget management and financial processes. Review transactions and budget requests for compliance with applicable policies and funding restrictions. Identify and communicate potential control issues or inappropriate funding practices. Assist with audit preparation and provide supporting documentation as requested. Maintain organized financial records and documentation. Participate in the development and improvement of financial policies, procedures, and internal controls.;
Other Responsibilities (5%) - Participate in…