Housing Manager II

SALARY: $27.28 hourly, $56,742.40 annually

POSITION OVERVIEW

This is highly responsible management work related to the Authority's property management function. The incumbent is responsible for the management of all activities related to the management of the assigned property. Reporting to the Chief of Property Management, this position is responsible for leasing, continued occupancy, lease enforcement, eviction, the general appearance, and functionality of their property. The incumbent is also responsible for the financial performance of their assigned property.

Work assignments are received in the form of broad objectives and performance expectations with minimal direction in day-to-day operations. This position supervises administrative employees.

DUTIES AND RESPONSIBILITIES

The statements contained here reflect audit threshold general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

The functions listed are also examples of duties that may be required and in no way imply a contractual agreement between the employer and employee or affect the at-will relationship between the parties.

1. With guidance from the Chief of Property Management, develops the operating budget of the designated Housing Authority property. Monitors budget on an on-going basis to ensure that actual budget is in line with the estimated budget. Alerts Director concerning discrepancies and develops plan to address them in a timely manner.

2. Prioritizes and assigns work to all assigned staff, monitoring progress. Motivates and evaluates assigned staff. Works with staff to correct deficiencies: coordinates training as needed. Recommends new hires and terminations to Director.

3. Prepares lease for resident, explains lease and briefs prospective resident on all Authority policies and procedures governing their possession and continued occupancy of the unit, neighborhood services and resident requirements. Performs follow-up visit after move-in to assist resident and to identify any potential issues early in tenancy.

4. Provides input to the Modernization and Construction Manager concerning property issues which will need to be addressed using the Capital Fund.

5. Makes informed purchasing decisions in accordance with the budgetary framework provided.

6. Maximizes occupancy level of assigned property. Shows vacant apartments and sells prospective tenants on the desirability of the unit and property.

7. Supervises and participates in collection of rent, security deposits and other charges. Documents all funds collected and deposits funds into bank. Maintains and monitors delinquent rent roll, issues delinquent notices and late payment charges, and initiates eviction process when warranted.

8. Reviews account receivable reports daily and conducts documented collection activities for all delinquent accounts. Attempts to locate residents who vacate without notice, particularly when outstanding obligations exist.

9. Takes interim changes in income and family composition from residents; prepares and processes required documents for administration of amendments. Accurately calculates interim adjustments and enters information into the computer database. Prepares, and distributes all interim adjustments and notices.

10. Maintains accurate records and assumes responsibilities for results of all internal, HUD, and other reviews, audits, or HUD/Agency programs, along with PHAS scores.

11. Performs move-in/move-out inspections, documenting all damages and repairs required and ensures all repairs are accomplished. Reviews accounts and makes any necessary adjustments or refunds of deposits.

12. Inspects all vacant apartments, documenting all damages and accounting for appliances. Schedules, tracks, and monitors vacant apartments ensuring that the apartment's safety, make-ready, and…