Executive Assistant to CEO

Position: Executive Assistant to the CEO

Executive Assistant to the CEO

Join Toyota Material Handling as an Executive Assistant!

We’re seeking a passionate and dedicated Executive Assistant who brings enthusiasm, decisiveness, organization and expertise to the table. The Executive Assistant provides high‑level administrative support to the President and Chief Executive Officer (CEO) in a fast‑paced, dynamic environment. This role serves as a trusted partner and extension of the CEO, ensuring efficient management of priorities, effective communication, and seamless coordination of internal and external relationships.

Executive

Support

• Manage the CEO’s calendar, schedule, and travel logistics with precision and foresight.
• Anticipate needs and proactively resolve scheduling conflicts, ensuring optimal time management.
• Prepare, edit, and manage correspondence, presentations, and reports—often of a confidential nature.
• Coordinate and track key deliverables, initiatives, and follow‑up actions from executive meetings.

Board and Leadership Coordination

• Support Board of Directors’ activities, including meeting scheduling, logistics, material preparation, and recordkeeping.
• Liaise with executive leadership and department heads to align communications and ensure organizational priorities are executed effectively.
• Assist in preparation for leadership meetings, retreats, and strategic sessions.

Communication and Relationship Management

• Serve as the first point of contact for the CEO, managing inquiries and correspondence with professionalism and confidentiality.
• Build and maintain strong relationships with internal and external stakeholders, including board members, community leaders, and partners.
• Draft and proofread high‑level communications, ensuring accuracy, tone, and consistency with the organization’s brand and values.

Operational Excellence

• Maintain organized filing systems, records, and information management processes.
• Partner with Finance and HR as needed on expense reporting, approvals, and administrative processes.
• Support special projects and initiatives as assigned by the CEO, often involving cross‑functional collaboration.

What We’re Looking For

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Minimum of 7 years of experience providing executive‑level administrative support, preferably in a complex or mission‑driven organization.
• Exceptional organizational, communication, and interpersonal skills.
• Demonstrated ability to handle sensitive and confidential information with integrity.
• Proficiency in Microsoft Office Suite, calendar management software, and virtual collaboration tools (e.g., Microsoft Teams, Zoom).
• Strong judgment, discretion, and ability to work independently while managing multiple priorities under pressure.

Where and When You’ll Work

• Hybrid schedule—collaborate in person Monday through Wednesday at our Columbus, Indiana office and work remotely Thursday and Friday.

Total Compensation & Benefits Package

• Salary – $73,840 – $94,670 per year. Compensation depends on the selected candidate’s education and experience.
• Relocation assistance may be available.
• Competitive Salary
• Performance Bonus
• Generous Paid Time Off and 13 Paid Holidays
• Affordable Medical plans and no‑cost Dental & Vision options
• 100% 401(k) match up to 6%
• Company‑Paid Life Insurance, Short‑Term Disability, and Long‑Term Disability
• Tuition Assistance Program
• Employee Assistance Program (EAP) with access to mental health care, legal support, and financial guidance
• Recognition and Kaizen (continuous improvement) Reward Programs
• Meaningful opportunities for personal and professional development
• Onsite Fitness Center & Occupational Health Clinic
• Best in class work culture!

Toyota Material Handling North America (TMHNA) is the industry leader in forklift sales and values “respect for people” and “continuous improvement”. With opportunities across North America, we are confident you will find the right position within TMHNA that can help you build a long, fulfilling career.

Learn more:

#J-18808-Ljbffr