Administrative Assistant - Tupelo Campus

Position Justification

Position Information
to view Salary Grade

Position Title
Administrative Assistant - Tupelo Campus

Unit Name
Nursing - Tupelo

Salary Grade
3

Number of Months
12 months

Full-time or Part-time
Full-Time

Hours per week
40

Proposed Annual Salary, Hourly Rate or One-time payment

Essential Duties

• Serves as the initial point of contact and office receptionist for Tupelo Nursing; provides administrative support, routes calls, greets and directs visitors.
• Opens, sorts, and distributes mail.
• Composes and types general correspondence, letters, reports, tests, syllabi and related documents.
• Establishes and maintains filing system, following record retention procedures.
• Maintains adequate level of office, equipment, mail supplies and other inventory; orders when needed.
• Greets and directs visitors and students; serves as first contact, answers program questions.
• Maintains student records, including academic and clinical files.
• Maintains student advisee lists for the program.
• Checks students for graduation requirements and tracks student progress.
• Maintains appropriate forms for all students' needs, assisting with information and execution.
• Maintains student clinical requirements within files.
• Assists with orientation and/or preregistration.
• Maintains student applicant files and prepares for faculty review.
• Handles prospective student calls and conducts tours.
• Maintains necessary program forms and processes; assists with grade reports.
• Types, collates, and mails graduate and employer questionnaires.
• Maintains all program calendars; assists program director by scheduling appointments.
• Processes change of major forms.
• Completes scheduling, processing, filing, and actual completion of student criminal background checks.
• Other reasonable duties as assigned.

Minimum Qualifications

Education & Experience:

• High school diploma or GED required; some college or technical school coursework and/or practical knowledge required.
• Requires more than 1 year of administrative experience in a professional office environment

Other Skills & Abilities:

• Proficient with Microsoft Office Suite
• Strong communication and interpersonal skills
• Ability to organize and prioritize work
• Ability to work collaboratively with students, employees, etc. throughout the campus community

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and regularly required to use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Job Description Summary

Performs receptionist, administrative and office management duties required for the operation of the Tupelo Nursing Division.

Hours of Availability

Background Check Statement

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate.

Requisition Detail Information

Requisition Number
FY20708NF

Open Date
11/05/2025

Will this job have a specific close date?
No

Close Date

Special Instructions to Applicants

This position is fully onsite at the Tupelo Campus.