Assistant Registrar

Proposed Annual Salary, Hourly Rate or One-time payment

• Coordinates internal operations of the Registrar’s Office to ensure efficiency and compliance with institutional, state, accrediting, and federal guidelines.
• Maintains and provides integrity for student records.
• Ensures accuracy and timeliness of student records data through close coordination with other enrollment management offices, the Office of Academic Affairs, colleges, departments, and professional advising staff.
• Plays a key role in the development of a Web-based, interactive academic auditing and planning system (i.e. Degree Works), including system design, function, documentation and updating.
• Serves as a resource to the University community regarding the Web-based, interactive academic auditing and planning system.
• Executes processes in the University ERP (i.e. Banner), as necessary.
• Plans and coordinates training opportunities for the systems and processes of the Registrar’s office.
• Coordinates revisions to the University Bulletin and serves as a resource regarding curriculum requirements.
• Crafts policies associated with registration and curriculum functions.
• Assists the Registrar in all issues related to institutional policies and procedures.
• Evaluates effectiveness of existing policies and procedures and recommends changes.
• Provides leadership to the office at the direction of the Registrar.
• Attends university meetings in the absence of the Registrar.
• Keeps informed of all changes in policies and by-laws that affect student records.
• Updates and maintains University Bulletins.
• Updates and maintains audits.
• Serves as the Veterans Administration (VA) Certifying Official.
• Performs other reasonable duties as assigned.

• Requires 3 or more years experience in higher education preferably working with degree audits and/or student advisement/registration
• Banner and/or Degree Works experience preferred

• Capacity to lead
• Effective verbal and written communication skills
• Proficiency in the use of student information systems, enterprise software applications, and Microsoft Office products
• Strong organizational skills and attention to detail
• Knowledge of and adherence to FERPA guidelines and policy
• Understanding of academic policies, degree requirements, and compliance reporting requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;

reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

The Assistant Registrar reports to the University Registrar and coordinates operations of the Registrar’s Office, including, but not limited to, maintenance of student records, degree audits, grades, academic transcripts, enrollment certification, transcript evaluation, registration sessions for students, and commencement ceremonies. As a primary liaison between the student advisement function and the Registrar’s Office, the Assistant Registrar will work effectively with academic leaders, faculty and staff across campus, as well as develop workshop and other professional development…