HR Clerk

2 days ago Be among the first 25 applicants

• Provide administrative and clerical support to the Human Resources Manager.
• Handle all HR related administrative tasks, maintaining up-to-date employee records.
• Provide general support to the Gregory Construction team.
• Manage office administrative duties including answering phones, making appointments, and maintaining files to ensure effective preparation of materials.
• Oversee onboarding of new associates, scheduling them, coordinating housing accommodations if needed, and processing onboarding paperwork.
• Conduct pre‑employment screening (drug test, background) and track new employees attending orientation using the tracking spreadsheet.
• Maintain employee records and files, ensuring accuracy and compliance with company policies.
• Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
• Collect and maintain employment applications, resumes, and other documents.
• Assist the Human Resources Manager with reporting and special HR projects.
• Update and maintain candidate information in the organization’s Applicant Tracking System.
• Create and distribute employee change announcements (promotions, transfers, etc.) throughout the company via various communication channels.
• Assist with other tasks as needed.

• Lives out and promotes the company's core values of Safety, Integrity, Communication, Excellence, and Determination.
• Customer Service – manages difficult or emotional situations; responds promptly to employee needs; meets commitments.
• Planning/Organizing – prioritizes and plans work activities; uses time efficiently; sets goals and objectives.
• Adaptability – adapts to changes in the work environment; manages competing demands; works with a sense of urgency when necessary.
• Problem Solving – identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.
• Interpersonal Skills – focuses on solving conflict, maintains confidentiality, listens without interrupting, keeps emotions under control, remains open to others’ ideas.
• Communication – excellent communication skills, including listening, asking clarifying questions, writing, and superior attention to detail.

• High school diploma or equivalent required;
  Associate’s Degree preferred.
• Minimum of 2 years of prior Human Resources experience in a secretarial or administrative capacity preferred.
• Expert level in using MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience using Applicant Tracking software (Jazz HR preferred).
• Proficiency in written and spoken English.
• Strong communication skills in oral and written communications.
• Demonstrated strong interpersonal sound judgment and decision‑making skills in directing administrative tasks, using discretion when necessary.
• Ability to work under high‑pressure situations and maintain confidentiality.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion – often with deadline pressures.

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full‑time
• Job function:
  Human Resources
• Industry: Internet Publishing