Activities Secretary

Office Assistant/Receptionist (Activities Secretary)

Experience Desired:
Typing, Synergy computer, adding machine, telephone, filing skills, Microsoft Excel, Microsoft Word, and Google Suite

Expectations:
1. Ability to meet the public/answer phone with positive and pleasant attitude.
2. Good skills in the use of language, grammar, and spelling
3. Ability to work with teachers, students, and parents and project a congenial working relationship.

Reports To:

Assistant Principal/Principal

Assist with managing all things associated with activities

Assist with managing the concession stand—order supplies, setting up on day of event, etc.

Create ineligibility lists—sends out weekly notices, communicates with coaches

Running reports for administration

Organizes emergency procedure documents—updates and distributes yearly

Orders and assistance with student 's

Post on Thrillshare

Updates activity calendar on website

Tracks sports physicals and consent forms

Update CMS website

Assists with Summer School registration

Assists with beginning of year mailing

Tracks Chromebook agreement consents

Tracks and communicates fines

Organizes student pictures

Assists administration with survey distribution

Assist with student attendance.

Direct office helpers to pick up attendance slips from classrooms.

Process in Synergy/Computer Process in Synergy check in/out students.

Answer incoming phone calls Direct office helpers to deliver messages and run errands, etc. Communicate messages to staff members in a timely manner.

Answer calls from the intercom.

Respond to calls from teachers in classrooms concerning students, problems, etc.

Contact classrooms for students to be sent to the office from Assistant Principal and/or Principal Out of school mail – check for postage Collect forms needing CMS Staff signatures/information and return.

Order the following forms through ESU when needed:

I.S.S. forms, O.S.S. forms, Tardy Reminders, Tardy Parent Letters, Medical Excuse, Detention Reminder, Discipline forms (located in file cabinet). 1. Help with developing/revising office forms
2. Assist with any additional tasks as assigned by the administration.
3. Maintain and record after school duties for teachers.
4. Beginning of school year student fee deposits

Never 0%, Occasional 1-32%, Frequent 33-66%, Constant 67%+

Never: Pulling

Occasional: Walking, standing, climbing, bending, stooping, reaching, driving, lifting 10# max, carrying distance of 5 ft.

Frequent: Sitting, computer Keyboard

1. Inside
2. Climatic Environment:
Air-conditioned

C. Hazards:
Stairs